Ximple core services

All-in-one ERP suite


  • Purchase Orders & Contracts
  • Invoice
  • Tracking & Aging
  • RPO
  • Vendor Relations
  • Goods Received Management
  • Back Order Report
  • Links to Updated Price and Products

More about purchasing


  • General Ledger
  • Budgeting & Forecasting
  • Cost Center Accounting
  • Credit Card Processing
  • Accounts Receivable
  • Accounts Payable
  • Unrealized Profit/Loss
  • Accounting

More about accounting


  • Workflow & Business Rules
  • Activities & Approvals
  • Business Intelligence
  • Role-specific
  • Dashboards Document Management
  • Real Time Solution

More about operations management


  • View your inventory
  • Get pricing as if they were at the store
  • Place orders and quotes
  • View past orders and trace open orders
  • Generate their current statements
  • Keep track of multiple jobs
  • Start a return

More about eCommerce


  • Quotes & Contracts
  • Order Entry
  • Lot Orders
  • Discount Layers
  • Payment Terms Automation
  • Opportunity Management
  • Return Management
  • Authorization

More about sales


  • Easy receipt entry of goods
  • Automated and manual transfers between distribution centers
  • Comprehensive shipment management
  • Setup of delivery routes
  • Notify customers on shipment

More about warehouse management


  • B2B online customer portal
  • Place orders
  • View statements

More about customer gateway


  • Briefcase
  • Language
  • Dashboard
  • Preferred warehouse
  • Report Cards

More about employee gateway


  • Reduce your paper trail
  • Scan and attach any document type
  • Regenerate the original documents
  • Collect signatures from your customers

More about document management


  • Multi-organization & Location
  • Costing Flexibility
  • Inventory Allocations & Transfers
  • Non-inventory Cost of Sales
  • Warehouse Management

More about inventory


  • EDI
  • Point of Sales
  • Point of Transfer
  • SPAs
  • SPJs
  • Vendor Pricing Updates
  • Goods Issues
  • Buying Groups

More about vendor relations

Ximple ERP base services

Core modules

Accounts payable

Accounts receivable

Activity based costing

Bar coding

Check reconciliation

Contact manager

Cylinder / container tracking

Document imaging

eBusiness / internet

Electronic catalog

Electronic data interchange (EDI)

Electronic mail

Fixed assets

Forms management

Freight management

General ledger

International currency


Job cost

Light manufacturing

Payroll (n/a in US)

Project management

Executive information systems

Ximple features

Get more from your ERP

Easy as pie

  • Allows Entry of Complex Quotes
  • Offers quick navigation/search of products, customers, GL accounts
  • Powerful search engine/database
  • Offers subject specific help and training
  • Quick learning curve. Has customizable menus


  • Instantly stores transactions
  • Automatically posts to GL account
  • Changes made to orders are reflected in real time
  • Has an audit trail
  • Can position itself anywhere in time (you can view/enter past/future transactions/reports)

Feel secure

  • Can grant different levels of user authority
  • Keeps track of who made each transaction in the system
  • All parts of company know what the others are doing

Smarter is better

  • Banishes dumb terminal
  • Browser based
  • Accessible from mobile devices

Never forget

  • Tracks all transactions (SO, PO, Shipments, etc)
  • Projects inventory (RPO)
  • All modules engineered to work seamlessly
  • Allows for a paperless operation

Communication is the key

  • Import data
  • Export data

Warehouse management

  • Can do quick putaway of items
  • Can track received/returned items as: defective, damaged, wrong
  • Can set order fullfilment priorities
  • View shipments by shipping method
  • Can download/view shipping manifest to mobile device
  • Can view status of: Sales Orders, Transfers, Purchase Orders

Hardware & software platforms

  • Primary Preferred Platforms i5
  • Operating Systems i5/OS
  • Accessed via Web Browser
  • Database Manager or File System Name DB2
  • Applications Run on Same Database
  • Separate Facilities Can Share Same Database
  • Primary Programming Language: Java, SQL, C++, ILE RPG
  • Able to Operate As True Windows Application

Sales information system

  • Hardware Available
  • Turnkey
  • Dealers with Vendor Support
  • Sold & Supported by Dealers
  • Sold & Supported by Vendors

Workstation user interface

  • Is a browser-based client available
  • Ability to modify menus or restrict functionality depending on user ID
  • Screen content may vary depending on an end user ID

RF identication

  • Does the system support RF-ID technology
  • User interface supports multiple window views
  • User is capable of having multiple sessions at the same time

RF receiving / Radio Frequency unit processing

  • Ability to update items into different/multiple bins
  • Ability to put-away and update special orders in 'special zone'

RF picking & sales

  • RF Unit usage allows review of an order for determination of preferred picking method (i.e. by hand, cart, lift truck)
  • Ability to enter Sales via handheld device

Inventory planning, picking, and replenishment

  • Ability to define reservation engagement by customer and/or order
  • System allows setting safety stock for individual items
  • Pick tickets can be sorted by: Customer, Order, Item
  • System records the characteristics of: Location Type, Pallet live storage, Carton live storage, Capacity

Reports and queries

  • Can queries be constructed against any system data
  • Can queries be constructed against data from other systems

Business management reporting

  • System allows printing of summary reports in a (printer friendly) format
  • Analyze Trends
  • Compare Customer Buying Habits
  • Evaluate Options


  • Ability to calculate tax in geographic zones automatically
  • Ability to choose tax rates that apply to products within your product range
  • Can define a customer tax rate for special products

Catalog index browsing

  • Ability to create featured product from your catalog index
  • Ability to assign complementary products or add-on products
  • Ability to assign an item to more than one category

Discounts / exchanges

  • Customers discounts
  • Specific product discounts
  • Product category discounts

Full keyword product search

  • Provides keyword context search tools
  • End-users can browse the vendor-created keyword index to find products

Inventory management

  • Stock monitoring generates alerts for low stock levels automatically
  • Generate stock availability reports
  • Ability to automatically suspend ordering on out-of-stock products

Order processing

  • Customers receive an automated order notification following order submission and payment transaction has been approved
  • Ability to select from a list of Integrated Merchant and Gateway Account Providers for payment processing
  • View dates for entry, ship confirm and invoice
  • View carrier information

Payment method

  • Offline credit card processing is supported
  • Ability to assign separate payment options for different products & product categories


  • Pricing be maintained by customer level number
  • Contracts by customer/product or product category with an expiration date
  • Pricing by warehouse location
  • Advertised pricing by location with expiration date

Receiving / invoice data

  • Ability to map invoices and line items to specific GL accounts
  • Shows end-user account summary information
  • Customer billing information is instantly updated upon order submission

System compatibility (EDI)

  • The system support the use of EDI
  • Documents delivery by VAN
  • Documents delivery by FTP
  • Documents delivery by Web form
  • Documents delivery by HTTP request
  • Documents delivery by email

Vendor data upload

  • Data uploads from Trade Service
  • Data uploads from IDW
  • Data uploads directly from Vendor (pricing updates)

Credit card processing

  • Supports automatic credit card processing

Ximple ERP plans

The ERP that suits your business

Cloud based

Cost and time effective



Help and support

Security and maintenance

Shorter implementation


Ideally suited for larger organization with dedicated IT staff, large capital, and operation budget

Foundation for future hybrid cloud expansion

Easier customization

Relies on internal network infrastructure