Stop losing margin to spreadsheet errors, missed rebates, and inconsistent pricing. Ximple ERP gives electrical distributors a single system to manage matrix pricing, contracts, SPAs, and vendor rebates—fully connected to inventory, projects, counter, and eCommerce.
Electrical pricing is complex: commodity costs shift daily, vendor programs change quarterly, and contractors expect instant, accurate quotes. When spreadsheets or legacy ERP can’t keep up, margin leakage becomes invisible—until it shows up in your P&L.
Multiple versions, broken formulas, and no audit trail. Counter staff guess at pricing while margin erodes on every quote.
Vendor cost changes take days to propagate. By the time pricing is updated, you’ve already quoted wrong and lost money.
Without automated tracking, distributors leave 1-3% of gross profit on the table in unclaimed vendor programs.
Different branches quote different prices for the same customer. Contractors notice—and leverage it against you.
Reps spend 15+ minutes building quotes manually instead of serving customers. Complex jobs take days, not hours.
Anyone can override pricing without approval. Chronic discounting goes undetected until quarterly reviews.
Signs It’s Time to Replace Your Pricing System:
⚠️You maintain pricing in Excel files that multiple people edit
⚠️Counter and web pricing don’t match—causing customer complaints
⚠️You’ve missed SPA deadlines or under-claimed vendor rebates
⚠️Price changes require IT involvement or batch processing overnight
⚠️You can’t answer “what’s our true margin on this customer?” quickly
⚠️Sales reps create their own side spreadsheets for “real” pricing
Every feature reflects how electrical distributors actually price—from commodity-driven cost swings to complex contractor negotiations and multi-tier vendor programs.
Customer, branch, category, and manufacturer matrices with quantity breaks, job pricing, and competitive overrides—all in one engine.
Contract price lists and job quotes tied to terms, dates, and approval workflows. Lock pricing for projects and track changes.
Line-level SPA eligibility, automatic accruals, claim file generation, and vendor reconciliation with full audit trails.
Track rebate tiers, volume thresholds, and earned amounts by vendor, category, and program. Never miss a tier again.
Sync with IDW & Trade Service for automatic cost updates. Bulk price changes with impact preview before publishing.
Price waterfall analysis, leakage detection, and profitability insights—with actions pushed directly into pricing rules.
See how distributors transform their pricing operations when they move from spreadsheets or legacy systems to Ximple.
| Capability | Spreadsheets / Legacy ERP | Ximple ERP |
|---|---|---|
| Price Updates | Manual entry, batch overnight, 24-48 hour delays | Real-time updates, instant across all channels |
| Matrix Complexity | Limited layers, fragile formulas | Unlimited layers with visual rule builder |
| SPA Tracking | Manual spreadsheets, missed claims | Automatic eligibility, accruals, and claim files |
| Rebate Recovery | Quarterly reconciliation, money left on table | Real-time tracking, alerts before tier deadlines |
| Channel Consistency | Counter, web, and EDI often out of sync | One pricing engine for all channels |
| Quote Speed | 15-30 minutes for complex quotes | Minutes with auto-calculated best price |
| Margin Protection | Discovered at month-end, if at all | Real-time guardrails, approvals, and alerts |
| Audit Trail | Who changed what? Unknown. | Complete history of every rule and override |
When analytics are built into your ERP—not bolted on—distributors see measurable improvements across operations.
2-4%
Margin improvement from pricing consistency
75%
Faster quote turnaround
90%+
SPA claim recovery rate
100%
Channel pricing consistency
Electrical pricing changes constantly with commodity costs, vendor updates, and competitive pressure. Ximple ERP lets you set structured matrix rules so every branch, counter, and channel uses the same logic—automatically.
The engine evaluates all relevant layers and returns the best qualified price, including contract and SPA logic, so your team never has to guess or manually look up rates.
SPAs are critical to winning electrical projects without giving away margin. Ximple keeps SPA logic visible at quote time so reps see contract and SPA pricing directly in their workflow.
SPA eligibility by customer, item, and project
Automatic accruals as orders are invoiced
Claim file generation and vendor reconciliation
Alerts for expiring SPAs and missing documentation
Dashboard showing pending claims and recovery rates
For large contractor or lighting jobs, pricing ties into project management so you can lock specific versions, compare options, and preserve a full audit trail.
Rebate programs can mean the difference between a marginal line and a profitable one. Ximple ERP centralizes rebate definitions so they’re applied consistently and reported accurately—with nothing left on the table.
Rebate rules by vendor, brand, category, or item
Tiers, thresholds, and effective dates
Accruals at invoice or shipment based on program rules
Visibility for sales and purchasing in their workflows
Alerts when approaching tier thresholds
Stop Leaving Money on the Table: Distributors using automated rebate tracking typically recover 15-25% more in vendor programs compared to manual spreadsheet processes.
Moving from spreadsheets or legacy ERP doesn’t have to be painful. Ximple provides structured migration tools and proven processes to get your pricing live quickly and accurately.
Coming from Eclipse, P21, or DDI? We’ve migrated pricing from every major electrical distribution ERP. Our team knows the data structures and common pitfalls—so your transition is smooth.
Pricing doesn’t live in isolation. Ximple ERP shares the same rules across every channel and workflow so customers see consistent, reliable pricing everywhere they buy.
Explain customer class, category, quantity breaks, competitive overrides.
Detail accruals, claim file generation, recovery tracking.
Volume thresholds, automatic alerts, earned vs. accrued visibility.
Yes, with program-specific rules and reporting.
Floors, tiered approvals, exception queues.
Data structures, timeline, common pitfalls.
Single pricing engine, all channels.
List price through discounts, freight, terms to net.
Multi-version quotes, locked rates, value engineering.
Automated sync, impact preview, bulk changes.
No integration needed, data flows naturally.
Apply matrix pricing and SPAs instantly at the counter
Price waterfall analysis and profitability insights
Automated cost updates and product data sync
See how Ximple compares for your specific situation. We’ll configure a demo around your product mix, pricing complexity, and operational requirements.
See matrix pricing & rebates in action.
Cloud ERP for wholesale distributors. Modern UX, reliable operations, and scalable performance.
© 2026, Ximple Solutions. All rights reserved.