Wholesale distribution ERP software is the system a distributor runs the business on — inventory, purchasing, sales, pricing, warehouse, finance and eCommerce in one place, built around the buy-store-sell model rather than adapted from manufacturing or retail. The difference shows up in the details a generic ERP gets wrong: matrix pricing, vendor rebates, multi-branch ATP, counter sales, and buying-group programs. Ximple is cloud ERP built for exactly that, and most distributors go live in 90 days.
Whether you serve electrical, HVAC, plumbing, industrial, fasteners, food & beverage, cash & carry, or specialty wholesale markets, Ximple ERP gives every team a single, real-time view of customers, products, and profitability. It acts as the distribution management software backbone for your business so you can standardize processes and scale with confidence.
Designed with input from distribution leaders, Ximple Wholesale Distribution ERP unifies pricing, inventory, finance, and fulfillment in one cloud platform. Real-time data and purpose-built workflows help distributors quote faster, reduce waste, and grow profitably.
Alternates, substitutions, and UoM packaging are native.
From quote to invoice, every transaction is connected and auditable.
Live ATP and guided picks reduce returns and rework.
Cloud‑native, multi‑branch control with enterprise security.
Not a generic ERP demo. Tell us what you distribute, and we’ll walk through your workflow — not a scripted tour of someone else’s data.
Every distributor’s hard problem is different. An electrical wholesaler is fighting matrix pricing and IDW catalog updates; a tobacco distributor is fighting excise returns; a plumbing distributor is fighting cut-length scrap. See how the same platform handles yours.
Pick your trade
Eight industry configurations on one platform. The core stays the same; the pricing rules, catalog integrations and compliance change to match your trade.
Or start with the module that hurts most
Most distributors arrive with one problem in mind — a counter that is slow, a portal customers will not use, or a month-end that takes two weeks. Tell us which and we will start there.
Bring Us Your Hardest Order
Have something your current system makes painful — a customer whose pricing never pulls through, a branch transfer nobody trusts, a rebate claim that took three months? Bring it to the demo. Use your own SKUs, your own customers, your own pricing. We’ll show you how Ximple would handle it.
Built for Wholesale Distribution
NAED Allied Partner • IDW & Trade Service • AD/IESD Member Distributors • Matrix Pricing • SPA & Rebates • Multi-Branch ATP
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No obligation. Talk directly with a distribution ERP specialist.
Traditional ERP systems were built for manufacturing first and adapted for distribution later. Ximple ERP was designed from day one as ERP for wholesale distribution — with processes, data models, pricing rules, and analytics that match how distributors actually work.
We evaluated several ERPs and chose Ximple because it balanced power with simplicity. Implementation was smooth, adoption was quick, and the platform continues to deliver measurable operational gains. We have better visibility into our business, tighter control over inventory, and faster, more confident decision-making. It’s a modern ERP we trust to support our growth for years ahead.
Sean Brooks, EVP, Encompass Supply
Ximple stands out as one of the most thoughtfully designed ERP platforms I’ve worked with. It simplifies complex distribution workflows, improves data accuracy, and reduces the manual effort that often slows teams down. The implementation framework is strong, the product is stable, and the support team is highly responsive. I confidently recommend Ximple to distributors looking for a modern, dependable ERP.
Masood, ERP Consultant, WMD
As a wholesale ERP software platform, Ximple ERP centralizes operations, finance, and customer engagement for distributors. Every module is integrated, so changes in one area are reflected immediately everywhere else.
Wholesale distribution accounting software — GL, AR, AP, banking, and fixed assets integrated with orders, inventory, and pricing for accurate reporting.
Counter, inside, outside, and eCommerce orders in one omnichannel sales hub with real-time inventory and pricing controls.
Wholesale inventory management software — multi-warehouse inventory, barcode WMS, cycle counts, bin management, and automated replenishment driven by demand.
Directed put-away, picks, replenishment, and shipping with handheld devices to eliminate errors and delays.
Demand planning, vendor management, purchase orders, and inbound logistics integrated with sales forecasts. Landed cost management allocates freight, duties, brokerage and other inbound charges across receipts so purchasing, inventory value and product margin use the true acquisition cost.
360° customer view, credit limits, terms, contact history, and self-service portals for B2B customers.
Users, roles, permissions, productivity dashboards, and audit trails designed for multi-branch operations.
Track manufacturer rebates, vendor allowances, SPA claims, and bill-backs. Manage vendor scorecards, compliance, and purchasing agreements across your supplier network.
Many distributors still rely on aging on-premise or heavily customized ERP systems. Ximple ERP offers a modern alternative that preserves what works while removing technical debt and operational bottlenecks in your ERP for wholesale distribution.
| Dimension | Cloud Wholesale ERP (Ximple) | Legacy / Custom ERP |
|---|---|---|
| Architecture | Modern, modular, API-driven; easy to extend and integrate. | Monolithic; difficult and costly to change or integrate. |
| Upgrades | Regular, managed updates with minimal disruption. | Infrequent, big-bang upgrades that risk downtime. |
| Data & Analytics | Real-time dashboards and self-service reporting for the business. | Batch reporting and IT-dependent data extracts. |
| Omnichannel Support | POS, inside sales, outside reps, and B2B portals on one platform. | Patchwork of add-ons and point solutions with inconsistent data. |
| Scalability | Scale branches, users, and volume without re-platforming. | Scaling often requires custom code and new infrastructure. |
| IT Overhead | Lower internal IT burden; vendor manages infrastructure and security. | High internal IT load to maintain servers, backups, and security. |
Distribution ERP is only as good as its fit with your trade. An electrical distributor needs IDW catalog integration and buying- group rebates; a tobacco distributor needs MSA filing and excise stamps; a pharma distributor needs DSCSA records. Ximple runs one platform with eight industry configurations — pick yours to see the workflows, integrations and compliance that matter.
Matrix pricing, IDW integration, project jobs, and contractor workflows.
Equipment, parts, warranties, and seasonal demand planning.
Complex BOMs, kitting, and project-based distribution.
High-SKU environments with bin-level control and VMI.
Age-restricted items, promotions, and high-volume POS.
Lot tracking, compliance, and controlled inventory handling.
Whether you run one branch or a regional network, the right wholesale distribution ERP software should show up in three places: how fast the counter and the quote desk move, how much margin survives after rebates and freight, and how many hours a month go on reconciling systems that should agree with each other. Those are the numbers Ximple customers watch, and the ones we will ask about on a demo call.
Improve accuracy from 70-80% to 95%+ and reduce emergency purchases, write-offs, and dead stock with real-time tracking across all locations.
Increase first-order fill rates by 10-15% with better demand planning, live ATP visibility, and automated replenishment that prevents stockouts before they happen.
Protect 1-3% gross margin through automated pricing rules, rebate tracking, and approval workflows that prevent accidental below-cost sales.
Reduce quote-to-order time by up to 40% by giving sales teams one place to see customer-specific pricing, real-time availability, and full order history.
Reduce month-end close from 10+ days to 3-5 days with integrated financials that eliminate manual reconciliation and spreadsheet workarounds.
Add new branches, product lines, and sales channels in weeks instead of months — without rebuilding your ERP or hiring additional IT staff.
All Ximple ERP modules seamlessly integrate with other business systems. See Our Integration Partners to learn more about supported systems and connectors.
Ximple is cloud ERP built for wholesale distribution — inventory, purchasing, sales, pricing, warehouse, financials and eCommerce on one platform. For a full explanation of what wholesale distribution ERP software is and how to evaluate it, see our wholesale distribution ERP guide.
Ximple ERP is built specifically for wholesale distribution, not adapted from manufacturing or retail. It supports matrix pricing, rebates, SPAs, counter sales, project jobs, VMI, and other distribution-specific workflows out of the box, which reduces customization and implementation risk.
Yes. Ximple ERP supports multi-branch and multi-company structures with centralized or decentralized operations. You can manage shared inventory, centralized purchasing, and consolidated financial reporting while still seeing performance by branch or region.
A wholesale ERP portal is the customer-facing side of a distribution ERP — a B2B self-service site where contractors and trade buyers log in to see their own contract pricing, check live stock across branches, place and track orders, and download invoices, all drawing from the same ERP record the counter uses. The point is that the portal is not a separate system bolted on: the price a customer sees online is the price the counter sees, because it is the same price.
If the portal sits outside the ERP, someone has to keep two price files, two stock figures and two customer lists in step — and they drift. A portal built into the ERP reads the same contract pricing, the same real-time availability by branch, and the same order history the counter and the sales rep already see. Distributors usually reach this question after a bolted-on webshop has quoted a price the warehouse could not honour.
Ximple ERP includes APIs and integration capabilities to connect with CRM, transportation, eCommerce, tax, payment, and other systems. The goal is to create one reliable system of record while allowing you to keep tools that add value. For a full list of supported systems, see our Integration Partners.
Timelines vary by size and complexity, but Ximple ERP typically implements faster than generic platforms because it aligns with wholesale distribution processes out of the box. A focused implementation roadmap keeps risk low and ensures measurable milestones along the way.
Ximple ERP is designed to support small, mid-sized, and large wholesale distributors. Whether you operate a single branch or a multi-company, multi-branch network, the platform scales with your volume, product mix, and process complexity so you can standardize ERP for wholesale distribution without outgrowing your system.
ERP pricing for wholesale distributors varies based on the number of users, branches, modules, and implementation complexity. Cloud ERP is typically priced as a monthly subscription per user, with implementation costs ranging from 0.5x to 2x the annual subscription fee. Most mid-market distributors achieve a positive return on investment within 12–18 months. Contact us for a customized quote based on your specific requirements.
The best ERP for your distribution business depends on your size, industry vertical, operational complexity, and growth plans. Key criteria include distribution-native functionality (pricing engines, rebate management, multi-branch inventory), cloud architecture, integration capabilities, and the vendor’s track record with distributors like you. Ximple ERP was built specifically for wholesale distribution, so core workflows like matrix pricing, counter sales, and buying group integration work out of the box without customization.
A typical Ximple ERP implementation for a mid-market wholesale distributor takes 12–16 weeks, covering discovery, configuration, data migration, testing, training, and go-live. Complex multi-branch or multi-company implementations may take 6–9 months. Purpose-built distribution ERP systems implement faster than generic platforms because core processes are already configured for how distributors work.
Ximple ERP includes APIs and pre-built connectors for EDI (SPS Commerce, TrueCommerce), B2B eCommerce platforms, shipping carriers (UPS, FedEx), payment processors, tax engines, and buying group integrations (AD, IMARK, NAED). The platform also supports Trade Service and IDW data feeds for electrical distributors. Custom integrations are available through our REST API. For more details, visit our Integration Partners page.
Evaluating ERP for wholesale distribution is a strategic decision. These resources help you compare options, build a business case, and align your team around the right roadmap and distribution management software platform.
Ready to modernize your wholesale distribution operations with Ximple ERP?
Smart, fast, integrated —
that's Ximple ERP.
Cloud ERP software for wholesale distributors across the USA & Canada.
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