Drive traffic with compelling deals while protecting margin with centralized price books, promotion rules, and loyalty programs designed for cash & carry and C-store wholesalers — all embedded in Ximple ERP.
Ximple ERP helps you manage weekly flyers, vendor-funded programs, bundles, and loyalty rewards across POS, telesales, and B2B portals, with real-time analytics on sales and profitability by product, promotion, and customer.
Cash & carry and C-store wholesalers compete on sharp pricing and compelling deals — weekly flyers, in-aisle promotions, and loyalty perks that bring customers back. But margin is thin, vendor programs are intricate, and manual price stickers or stand-alone POS systems make it hard to control profitability at scale.
Before centralized price books
With Ximple price & promo engine
Ximple ERP gives you one place to manage item pricing for every branch, customer group, and channel. You can run different price levels for C-stores, small wholesalers, and high-volume buyers — all without losing control or spending hours on manual updates. One centralized price book is the single source of truth: a price change cascades to every branch, lane, and portal at once, with role-based controls so local managers can’t override locked baseline prices.
Create standard, contract, and promotional price books by branch, territory, and customer segment. When prices change, updates are pushed instantly to POS and portals instead of being rekeyed at each site.
Support special prices for key accounts or chains while keeping a baseline price book for walk-in customers. Account managers can see exactly which items and discounts apply to each customer.
Apply effective dates, approvals, and audit trails to price changes so teams know who changed what, where, and when — and branches are ready before promotions go live.
Ximple price books understand the complexity of cash & carry and C-store distribution — multi-UOM, vendor deals, and branch-specific dynamics — so price strategies are easy to execute and adjust.
Combine this with Ximple POS for Cash & Carry to ensure every lane uses the right price books automatically.
Promotions attract customers, but they can erode profit if not controlled. Ximple ERP offers a promotion engine built for cash & carry — from buy-one-get-one and multi-buy deals to vendor-funded programs and buying group offers — all with margin visibility built in. Run branch-specific promotions — different deals by store, region, or customer segment — from one screen, with the same rules applied across POS, telesales, and B2B portals. Mix-and-Match, Multi-Buy & Bundle Deals.
Configure promotions that mirror how customers shop: multi-buy discounts on cases, mix-and-match across brands, or bundles that encourage trial. Conditions and rewards are managed centrally in ERP and enforced automatically at POS and portals.
Align point-of-sale promotions with vendor contracts and buying group programs. Ximple ties promos back to vendor funding and rebates so you can claim funds accurately and prove ROI to suppliers and partners.
Set guardrails for promotions and discounts so deals stay within target margin ranges and comply with regulatory or vendor constraints. Exceptions require approval and are logged for later review.
Loyalty is more than a punch card. Ximple ERP connects loyalty programs to price books and promotions so you can reward the right customers with the right offers and measure the impact on sales, frequency, and mix. The same pricing and loyalty engine runs on our convenience distribution software.
Loyalty Integration
POS lanes and B2B portals both recognize customer IDs, apply loyalty rules, and update point balances instantly. Customers see the same benefits whether they shop in person or online.
Data-Driven Offers
Use purchasing history and basket composition to design offers that drive incremental items rather than giving away margin on products customers would buy anyway.
Pricing and promotions only work if they deliver profitable volume. Ximple analytics connect price books, promotions, and loyalty with sales, margin, and category performance so leaders see what works — and what needs to change.
Margin by Product, Deal & Customer
Compare margin impact at a granular level: per item, per promotion, per branch, and per customer segment. Identify deals that truly lift profit, not just revenue.
Promotion & Loyalty ROI
Measure uplift in units, revenue, and basket size for each promotion or loyalty offer. Retire underperforming deals and deepen those that deliver sustainable results.
Vendor & Buying Group Reporting
Share clear, accurate data with suppliers and buying groups. Show how programs are performing and use insights to negotiate better terms and co-funded marketing.
Because price books, promotions, and loyalty live inside Ximple ERP, they are fully integrated with POS, inventory, purchasing, vendor management, and finance. That means fewer surprises and cleaner execution across your cash & carry network.
One Set of Rules, Everywhere
POS lanes, telesales screens, and portals all call the same price and promotion engine. When you change a rule once, every channel reflects it — no manual rework or conflicting logic.
Clean Posting & Reconciliation
Discounts, vendor funding, and loyalty redemptions are posted correctly into the general ledger. Finance teams can reconcile promo spend and claims without building side spreadsheets.
Promotions That Inventory Can Support
Promotions are planned against real inventory, lead times, and purchase plans. Buyers and category managers see the full picture so deals do not create stockouts or aged stock.
Ximple ERP helps you move from reactive price changes and ad-hoc deals to a disciplined pricing, promotion, and loyalty strategy built for cash & carry.
More Profitable Promotions
Shift promo decisions from gut feel to data-driven, margin-aware rules.
Consistent Pricing
Branches, lanes, and portals align on the same price and deal logic.
Stronger Vendor Partnerships
Show suppliers clear results and negotiate better-funded programs.
Stickier Customers
Loyalty programs and targeted offers increase visit frequency and basket size.
Ximple has elevated our customer service in a way that’s easy to see every day. Orders move faster, information is always accurate, and our team can serve customers with confidence. The system is simple to use and has made our service experience far more consistent.
Nick Patel, Owner, Discount Wholesale
We compared several ERP systems and Ximple stood out immediately. It offered the best balance of functionality, simplicity, and real-time visibility for a wholesale operation like ours. Implementation was smooth, the learning curve was low, and the platform has consistently delivered the performance we expected. Choosing Ximple over the others was the right call.
Jason, Owner, C&B Wholesale
Not a slideshow of features. Bring one real order — a counter sale or a B2B portal order — and watch Ximple run it live: priced from the right price book, the week’s promotion applied, loyalty points updated, invoiced with margin visible on the line.
Every cash & carry operator knows the order that tests the system: a key account on a contract price, a vendor-funded deal running that week, a loyalty member at the counter — and a manager asking whether the promotion still made margin. Bring that order and that’s where the demo starts.
One cash & carry order, end to end
One order on one database: the right price book (standard, contract, or promotional) applies itself by branch and customer, the week’s deal and any vendor-funded program apply at entry, loyalty points update at the lane or the portal, and margin shows on the line before the invoice prints.
Start where the margin leaks
Name the pain and sales prepares that exact demo — a centralized-price-book hour and a promotion-margin hour are different meetings, and thirty minutes only fixes one thing at a time.
Bring One Real Order
Pick a real order from last week — ideally the messy one: a contract-priced account, a vendor-funded deal, a loyalty member, a branch that prices differently. Bring it and we’ll run it in Ximple live: priced from the right book, the promotion applied, points updated, margin visible on the line. And if Ximple can’t run that order cleaner than your current process, you’ll know that too.
The cash & carry order, covered
Flexible Program Definitions (Tiers, Volume Breaks, Time-Bound) • Line-Level Accruals at Invoice Time • SPA-Aware Pricing & Quoting • Automated Vendor-Ready Claim Files • Payment Reconciliation & Dispute Tracking • Net Margin Analytics
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Common questions from cash & carry, C-store, tobacco, candy, and general merchandise distributors evaluating Ximple ERP for price, promotion, and loyalty management.
Yes. Many distributors first centralize price books and discount rules, then layer in advanced promotions and loyalty programs as they mature. Ximple’s modular approach lets you move at the pace that fits your organization and customers.
You can update prices and promotions as often as your strategy requires. Changes are pushed in near real time to POS lanes, telesales, and portals so new prices and deals take effect quickly and consistently.
Ximple ERP is designed to work with standard POS hardware, including scanners, cash drawers, and receipt printers. Price and promotion logic resides in ERP and is applied by POS software, which can run on modern terminals and devices.
Ximple displays cost, price, and target margin when promotions are configured, and provides dashboards on realized margin by product and promotion. Leaders can quickly identify deals that are too aggressive and tune them before they erode profitability.
A distribution ERP with a built-in price book, promotion engine, and loyalty — not a separate CPG trade-spend tool or a field-service flat-rate price book. Ximple centralizes standard, contract, and promotional price books by branch and customer, runs multi-buy and vendor-funded deals with margin visibility, and ties in customer loyalty — all on the same cash & carry distribution ERP platform.
A centralized price book is one master source for all pricing — standard, contract, and promotional — that cascades every change to each branch, POS lane, and B2B portal at once instead of rekeying prices site by site. Role-based controls keep local managers from overriding locked baseline prices.
Yes. You can run different promotions by store, region, or customer segment — weekly flyers, multi-buy, BOGO, bundles, and vendor-funded deals — from one screen, with margin visibility on every deal and the same rules across POS, telesales, and B2B portals.
Yes — it is customer loyalty for the shoppers and accounts who buy from you: point balances and rewards recognized at the POS lane and the B2B portal, tied to your price books and promotions. It is not a channel-incentive or co-op/MDF program for rewarding other distributors — that is a different category.
Ready to centralize price, promotions & loyalty?
Move from spreadsheets and stand-alone POS to one cloud ERP built for cash & carry.
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Cloud ERP software for wholesale distributors across the USA & Canada.
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