Modern, cloud-native accounting software built specifically for wholesale distributors. Replace spreadsheets and basic accounting tools with a single ERP that unites GL, AR, AP, banking, inventory, pricing, and warehouse operations in real time.
Ximple ERP gives finance and operations one source of truth across every branch and warehouse — so you can automate accounting workflows, shorten month-end close, and make confident decisions with live data instead of manual reconciliation.
Wholesale distribution accounting ERP software combines financial management and distribution operations in one cloud platform. It brings together General Ledger, Accounts Receivable, Accounts Payable, banking, inventory, pricing, WMS, and supply chain so every transaction flows automatically from quote to cash and from purchase order to payables — giving distributors real-time visibility into P&L, cash, and margins. It is the finance layer of a complete wholesale distribution ERP software platform.
≈ 90 days
30–50% faster
~ 9 months
3–5 tools
Streamline quotes, orders, purchasing, and costing in one operations platform connected directly to finance.
Maintain accurate stock and landed cost with branch-level visibility — without manual spreadsheets.
Barcode-enabled WMS for picking, packing, shipping, and returns that posts automatically to AR, AP, and GL.
Self-serve dashboards for P&L, cash flow, and margin analysis by branch, product line, and customer segment.
Connect eCommerce, marketplaces, shipping, payments, and CRM for true omnichannel distribution.
Give sales, warehouse, and accounting teams secure access to ERP tools from any device and location.
Ximple ERP is more than accounting software — it is a cloud platform built specifically for wholesale distribution. Finance, operations, inventory, pricing, and warehouse teams work from the same real-time data so every decision is grounded in accurate numbers instead of spreadsheets and disconnected reports.
Support complex terms, rebates, special pricing, vendor cost changes, landed cost, and branch-level margins. Ximple is designed around the realities of electrical, plumbing, HVAC, industrial, and other wholesale verticals.
Quotes, orders, shipments, returns, purchasing, and inventory movements post automatically to GL, AR, and AP. Month-end close becomes a review process rather than a manual reconstruction of the month.
Cloud deployment, automatic updates, and AI-assisted workflows help you scale without adding IT overhead. Ximple grows with new branches, acquisitions, and channels while keeping finance in control.
Many distributors eventually outgrow basic accounting software, spreadsheets, or generic ERP systems. Finance teams spend more time reconciling numbers than advising the business, while operations teams lack real-time insight into profitability. Ximple ERP is built to remove these bottlenecks.
Separate tools for GL, inventory, pricing, and warehouse activity create data silos, manual reconciliation, and inconsistent reports — especially across multiple branches and companies.
Deferred postings, suspense accounts, and offline spreadsheets make close cycles slow and reactive. Finance spends days chasing adjustments instead of focusing on analysis and improvement.
It is difficult to see which branches, product lines, and customers are truly profitable when accounting, pricing, rebates, and inventory are managed in different systems.
Tools built for general small-business accounting struggle with complex terms, rebates, cost changes, and multi-branch operations common in wholesale distribution.
Email approvals, shared spreadsheets, and ad hoc processes make it difficult to enforce consistent controls, prepare for audits, or respond quickly to lender and investor questions.
As transactions grow, manual work in AR, AP, and GL grows too. Without automation, finance teams hit a ceiling and need to add people instead of leveraging smarter systems.
Ximple ERP Accounting centralizes General Ledger, AR, AP, banking, budgeting, and financial reporting in a single cloud platform that is tightly integrated with sales, purchasing, inventory, pricing, warehouse operations, and supply chain workflows. The result is accurate books, faster month-end closes, and confident decision-making — powered by real-time operational data instead of manual spreadsheets.
Designed around the realities wholesalers and distributors face — complex terms, rebates, credit limits, freight, and inventory valuation by branch — instead of generic “one-size-fits-all” accounting software.
Connect quotes, orders, purchasing, receipts, inventory, and invoicing so every GL entry reflects what is happening in the warehouse, on the road, and across branches in real time.
Approvals, audit trails, and role-based security help standardize processes, reduce risk, and ensure you are ready for audits, lender reviews, and private equity due diligence.
Cloud-native architecture supports multi-entity, multi-branch, and multi-currency growth without adding complex IT overhead — so finance can keep up as the business expands.
Finance leaders eventually outgrow tools like QuickBooks, Sage 50, or legacy on-prem systems. As transaction volume, branches, and inventory complexity increase, basic accounting software creates bottlenecks — slowing close cycles, limiting visibility, and adding risk. Ximple ERP removes these limitations with a unified platform designed for wholesale distribution.
Distributors switch to Ximple ERP when accounting can no longer keep up with the operational complexity of wholesale distribution. Ximple provides the unified financial and operational foundation needed to scale confidently.
Ximple ERP delivers a complete set of accounting and financial management features designed specifically for wholesale and distribution. Every module — GL, AR, AP, bank reconciliation, budgeting, cost accounting, multi-entity (multi-company) consolidation, and real-time reporting — connects directly with sales, purchasing, pricing, WMS, and inventory operations for end-to-end accuracy.
Real-time GL posting with branch-level detail, flexible chart of accounts, period controls, budgeting, accruals, allocations, and full audit trails.
Automated invoicing, cash application, credit limits, collections tracking, customer statements, and real-time aging visibility across branches and entities. Customer billing and invoicing run on the same order data — invoices, credits, and statements go out without re-keying.
Vendor invoices, 3-way match, approvals, credit memos, discount terms, ACH/check processing, and automated posting from purchasing workflows.
Multiple bank accounts, deposits, withdrawals, electronic payments, and automated bank reconciliation with clear branch-level cash visibility.
Asset records, depreciation schedules, capital projects, retirements, and automatic journal posting aligned with financial periods and reporting.
Real-time dashboards, consolidated statements, drill-down reporting, custom financial views, and margin visibility by branch, product, customer, or salesperson.
Not a generic accounting demo. Bring the numbers that hurt, and we’ll walk through your month-end — not a scripted tour of someone else’s books.
Every distributor’s finance pain is different. One is fighting a close that takes two weeks; another has an aging report nobody trusts; another can’t compare margin across branches without three spreadsheets. See how the same platform handles yours.
The workflow we’ll walk through
One flow, no re-keying: the invoice comes off the order, cash matches itself to the invoice, and the GL and branch P&L update as it happens.
Configured for your trade
Same finance core in every trade; the rebates, excise handling and compliance change to match yours.
Bring Us Your Messiest Month-End
Have something your current system makes painful — a rebate accrual nobody can reconcile, a customer who pays 47 invoices with one check, a consolidation that lives in spreadsheets? Bring it to the demo. Use your own accounts, your own aging, your own branches. We’ll show you how Ximple would handle it.
Distribution finance, covered
General Ledger • AP Automation • AR & Collections • Cash Application • Multi-Entity Consolidation • Branch-Level P&L • Live in ~90 Days
Prefer to talk now?
No obligation. Talk directly with a distribution ERP specialist.
Generate custom financial statements and KPIs for wholesale managers without exporting to spreadsheets: income statement, balance sheet, and cash flow by company, branch, or consolidated, with drill-down from any line to the source transaction. Compare margin across branches side by side, track DSO, inventory turns, and fill rate on live dashboards, and schedule statement packages to owners and lenders automatically at month-end.
| Financial statements | Income statement, balance sheet, and cash flow — built in the system, not in a spreadsheet. |
|---|---|
| Reporting levels | By company, by branch, or consolidated — the same statement at any level, one click apart. |
| Drill-down | Any line on any statement opens to the source transactions behind it, so “where did that number come from?” takes one click, not one afternoon. |
| Branch-level margin | Branch is a native dimension in the general ledger — margin, revenue, and expense compare side by side in real time, with no spreadsheet consolidation. |
| KPIs on live dashboards | DSO, inventory turns, fill rate, and branch margin update as transactions post — not after month-end. |
| Scheduled delivery | Statement packages go to owners and lenders automatically at month-end, on the schedule you set once. |
Ximple ERP includes built-in collections software for wholesale distributors: automated dunning schedules, aging-based worklists, promise-to-pay tracking, and credit-hold rules that fire before an order ships, not after. Cash application matches incoming payments to open invoices automatically — including partial payments, short-pays, and lockbox files — so your AR team stops matching remittances by hand and DSO comes down without adding headcount.
Reminder schedules run on their own — consistent follow-up without anyone keeping a spreadsheet of who was emailed when.
Collectors open one list, ordered by aging and risk — not a printed aging report and a highlighter.
Every commitment is logged with a date, and broken promises resurface automatically.
Limits are enforced at order entry — before the truck is loaded, not after the invoice ages.
How cash application works
Step 1
Check, ACH, wire, or the 7am lockbox file — every format lands in one queue.
Step 2
Payments match to open invoices on their own — including one check covering 47 invoices.
Step 3
Partial payments and short-pays are flagged for review; only the exceptions reach a human.
Step 4
Matched cash posts straight through — AR aging and cash position are current by the time coffee is poured.
| General Ledger (GL) | Multi-branch, multi-entity, budget management, allocations, and real-time posting. |
|---|---|
| Accounts Receivable (AR) | Invoicing, collections, cash application, aging, credit limits, and customer statements. |
| Accounts Payable (AP) | Invoice processing, approvals, 3-way match, vendor payments, and discount term management. |
| Banking | Deposits, withdrawals, bank reconciliation, electronic payments, and cash management. |
| Fixed Assets | Asset lifecycle management, depreciation, disposals, and automatic GL posting. |
| Financial Reporting | Dashboards, consolidated financial statements, drill-down analytics, and margin reporting. |
Ximple ERP helps distributors move from manual, spreadsheet-heavy accounting to automated, cloud-driven finance. Below are common areas where customers see immediate impact.
Step 1
Map current accounting, inventory, and warehouse workflows and define target-state processes.
Step 2
Prepare master data, COA, and rules; configure GL, AR, AP, and operational modules.
Step 3
Run a pilot with a selected branch or entity to validate postings and reporting.
Step 4
Roll out to additional branches with standardized flows and tight cutover support.
Step 5
Add new analytics, integrations, and automation as the business grows.
Problem: GLs maintained via heavy manual journals, delayed postings, and fragmented sub-ledgers make it difficult to trust the numbers.
Transformation: Operational transactions from orders, shipments, receipts, and adjustments post automatically to the GL using rules-based automation.
Result: Accurate, real-time financial statements that finance and leadership can rely on — with faster closes and fewer adjustments.
General Ledger configuration and financial statements UI
Accounts payable approvals and invoice processing
Problem: Paper invoices, email approvals, and ad hoc payment runs create bottlenecks, late fees, and inconsistent controls.
Transformation: Automated AP workflows with routing, approvals, vendor terms, and payment batches tied directly to purchasing.
Result: Fewer late fees, consistent approvals, better cash forecasting, and more time for analysis instead of data entry.
Problem: Aging reports live in spreadsheets and collections depend on individual habits instead of a repeatable process.
Transformation: Centralized AR with standardized dunning, reminder schedules, and credit controls connected to sales and customer history.
Result: Faster collections, lower DSO, and clear visibility into who owes what — and why.
Accounts receivable aging and collections dashboard
Multi-entity consolidation and branch reporting in Ximple ERP
Problem: Multiple companies, branches, and currencies demand separate books and manual consolidation.
Transformation: Ximple supports multi-entity GL structures, intercompany postings, and automated consolidation.
Result: A single, consistent financial view across entities with less manual work and fewer errors.
CFOs, controllers, and accounting managers at wholesale distribution companies use Ximple ERP to simplify their close, increase accuracy, and support growth — without adding unnecessary headcount.
Selecting an ERP is one of the most important decisions a distributor can make. With Ximple, the transition was smoother than we expected, and the support team was consistently proactive and knowledgeable. What impressed us most was how quickly issues were resolved and how invested the team was in our success. Ximple has become a reliable foundation for our operations, and I would make the same decision again without hesitation.
Kathy G Johnson, Glaze Supply Company, GA
Moving to a new ERP is a long-term commitment, so we needed a platform and a team we could trust. Ximple delivered exactly that. The data migration was smooth, the rollout was structured, and the support has remained consistently strong years later. What has stood out most is the partnership—direct access to leadership, quick responses, and a willingness to improve the system based on real distributor needs. Ximple continues to deliver value long after implementation.
Chris Duncan, Duncan Supply, UT
What stands out about Ximple is how user-friendly and fast it is. The mobile-style interface fits perfectly with our day-to-day workflow, and the pricing service integration gives us everything we need—spec sheets, data, and full pricing functionality—without extra steps. Support has always been prompt and straightforward, making the platform easy to trust.
John Rose, Customer Service, Supply TN
We needed an ERP that could support multiple companies without adding layers of complexity. Ximple made that easy. We now operate three companies on one platform, and our team moves between them with confidence. Shared accounting and effortless cross-coverage have improved our efficiency and reduced downtime. It’s a straightforward system that delivers meaningful operational value.
John Thomson, First Electric Supply
We evaluated several ERPs and chose Ximple because it balanced power with simplicity. Implementation was smooth, adoption was quick, and the platform continues to deliver measurable operational gains. We have better visibility into our business, tighter control over inventory, and faster, more confident decision-making. It’s a modern ERP we trust to support our growth for years ahead.
Sean Brooks, EVP, Encompass Supply
Ximple stands out as one of the most thoughtfully designed ERP platforms I’ve worked with. It simplifies complex distribution workflows, improves data accuracy, and reduces the manual effort that often slows teams down. The implementation framework is strong, the product is stable, and the support team is highly responsive. I confidently recommend Ximple to distributors looking for a modern, dependable ERP.
Masood, ERP Consultant, WMD
Ximple has brought clarity, consistency, and efficiency to our operation. The system is easy for our team to use, reduces manual work, and gives us the real-time visibility we need to make confident decisions. It’s a modern ERP that delivers value without adding complexity.
Geoff Calhoun, President, House Electric
Ximple has been one of the easiest ERPs to support from an IT standpoint. The system is stable, secure, and designed with practical workflows that our users adopted quickly. We’ve reduced support tickets, improved data accuracy, and gained a platform we can confidently build on.
John Cox, IT Department Head, Thompson Distribution
Ximple has elevated our customer service in a way that’s easy to see every day. Orders move faster, information is always accurate, and our team can serve customers with confidence. The system is simple to use and has made our service experience far more consistent.
Nick Patel, Owner, Discount Wholesale
We compared several ERP systems and Ximple stood out immediately. It offered the best balance of functionality, simplicity, and real-time visibility for a wholesale operation like ours. Implementation was smooth, the learning curve was low, and the platform has consistently delivered the performance we expected. Choosing Ximple over the others was the right call.
Jason, Owner, C&B Wholesale
Ximple ERP supports every stakeholder who depends on accurate, real-time financial and operational data.
Get daily P&L, cash, and margin visibility; support lender and investor requests; standardize controls; and scale without linearly adding headcount.
Automate postings, reconciliations, and reporting so close cycles are faster and more predictable. Spend more time on analysis and less on manual consolidation.
See branch profitability, inventory performance, and customer margins in real time — and align local decisions with corporate financial goals.
Purpose-built for wholesale distribution, hosted and managed in the cloud.
Consolidate financials across companies, branches, and currencies.
Live GL, AR, AP, and inventory data — no batch updates.
Connect eCommerce, WMS, CRM, and more to a single source of truth.
Whether you are outgrowing QuickBooks, replacing a legacy ERP, or consolidating multiple systems after acquisitions, choosing the right platform is a strategic decision. Ximple ERP is designed to give distributors a modern, cloud-native foundation for the next decade.
Learn how to evaluate accounting ERP solutions for wholesale distribution:
Modern distributors are moving to cloud ERP for lower total cost of ownership, faster innovation, and better scalability.
| Topic | Traditional On-Prem | Cloud ERP with Ximple |
|---|---|---|
| Infrastructure | Servers, hardware, and upgrades managed in-house. | No servers to maintain; infrastructure managed by Ximple. |
| Updates | Infrequent, time-consuming upgrades. | Regular updates with minimal disruption. |
| Scalability | Capacity planning and hardware purchases required. | Scale branches, users, and entities without major projects. |
| Remote Access | VPN and complex configurations. | Secure browser access from any location or device. |
Ximple ERP gives distributors a modern foundation to support analytics, AI, and new business models — from omnichannel commerce to strategic acquisitions.
Clean, structured data across GL, AR, AP, inventory, pricing, and WMS enables accurate reporting, scenario planning, and performance benchmarking.
Real-time dashboards and drill-down reporting help leaders take action quickly, from pricing adjustments to inventory optimization and branch performance.
Cloud-native architecture makes it easier to add new capabilities, integrate partners, and support acquisitions without starting over.
The best accounting ERP software for wholesale distribution combines strong financial management (GL, AR, AP, banking, consolidation) with deep distribution features such as inventory, pricing, rebates, and warehouse management. Ximple ERP is designed specifically for distributors so finance and operations share the same real-time system instead of stitching together spreadsheets and generic tools.
As distributors add branches, SKUs, and volume, basic accounting tools struggle with complex terms, rebates, cost changes, and multi-entity structures. Month-end close becomes slower and less reliable. A distribution-focused accounting ERP like Ximple provides automation, control, and visibility that generic small-business tools cannot deliver.
Timeline depends on scope and number of entities, but many distributors go live on core accounting and operational modules in roughly 90 days. Ximple’s implementation approach focuses on clean data, standardized processes, and a phased rollout to reduce risk.
Wholesale distributors get the best collections results from software that lives inside the ERP, where AR can see orders, credit limits, and disputes in one place. Ximple ERP automates dunning, prioritizes collectors’ worklists by aging and risk, and applies cash to open invoices automatically — including partial and short-pays.
Yes. Ximple ERP generates custom financial statements — income statement, balance sheet, cash flow — by company, branch, or consolidated, and tracks distributor KPIs like DSO, inventory turns, and branch margin on live dashboards, with drill-down from any number to the source transaction.
Branch is a native dimension in the Ximple general ledger, so margin, revenue, and expense compare across branches side by side in real time — no spreadsheet consolidation. Branch managers see their own numbers; leadership sees every branch on one screen.
Distribution accounting software is typically priced per user per month, with cost varying by user count and modules. Because Ximple ERP includes accounting, inventory, warehouse, and sales in one platform, distributors replace separate accounting, inventory, and reporting tools with a single subscription. Request a demo for pricing based on your user count.
Yes — replacing QuickBooks is the most common move distributors make into Ximple ERP. QuickBooks handles general accounting but not distribution: no matrix pricing, limited multi-warehouse inventory, and manual rebate tracking. Ximple ERP migrates your chart of accounts and open AR/AP, then adds the distribution layer QuickBooks never had.
Explore how Ximple ERP unifies GL, AR, AP, banking, pricing, inventory, and warehouse operations for wholesale distributors — and what it could mean for your month-end close, cash flow, and growth.
Smart, fast, integrated —
that's Ximple ERP.
Cloud ERP software for wholesale distributors across the USA & Canada.
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