Ximple ERP is cloud software built for convenience store distributors. It unifies POS, inventory, pricing, promotions, rebates, DSD routes, tobacco compliance, and B2B ordering so you can grow volume and protect margins across every category.
Purpose-built for wholesalers who supply C-stores, gas stations, and independent retailers with tobacco, candy, snacks, beverages, and general merchandise.
Ximple ERP handles the full range of products convenience distributors supply to C-stores, gas stations, and independent retailers—with category-specific compliance, pricing, and inventory controls.
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Tobacco & OTP
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Candy & Gum
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Snacks & Chips
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Beverages & Energy
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Dairy & Frozen
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HBC & Health
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General Merchandise
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Lottery & Prepaid
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Foodservice
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Grocery & Sundries
Multi-category
Manage tobacco, candy, snacks, beverages, and GM in one system with unified inventory and pricing.
Multi-UOM
Handle carton, case, pack, each, and layer pricing with automatic margin calculations.
Expiry & FEFO
Track lot dates and pick oldest stock first to reduce shrink on perishable categories.
Deposit tracking
Manage bottle deposits, can returns, and container tracking for beverage categories.
Ximple ERP replaces disconnected POS, spreadsheets, and legacy accounting with a single cloud platform purpose-built for C-store wholesale and convenience distribution.
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Cash & Carry POS
High-speed checkout for tobacco, candy, snacks, and beverages. Age verification, multi-UOM pricing, promotions, buydowns, and real-time inventory sync.
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DSD route management
Manage pre-sell and delivery routes with mobile invoicing, truck inventory, payment collection, and real-time sync back to ERP.
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Inventory & warehouse
Track inventory by location, lot, and tax status. Barcode-driven receiving, picking, replenishment, and cycle counting with FEFO for dated products.
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Pricing & promotions
Manage price books, customer-specific pricing, manufacturer promotions, buydowns, and multi-buy deals across all channels from one engine.
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Rebates & trade spend
Capture vendor deals, billbacks, scan-based promotions, and buying group programs. Accrue rebates automatically and generate claim documentation.
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B2B eCommerce portal
Let C-store retailers order 24/7 with contract pricing, real-time ATP, promotions, and self-service account management—connected to your ERP.
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Purchasing & vendor management
Plan purchases based on demand, promotions, and vendor deals. Track POs, receiving, and landed cost including taxes and freight.
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Financials & accounting
GL, AR, AP, and cash management with convenience distribution-specific reporting. Analyze margin by category, customer, route, and promotion.
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Analytics & dashboards
Role-based dashboards with KPIs for sales, inventory, margin, and compliance. Drill down from summary to transaction-level detail.
Whether you operate cash & carry depots, DSD routes, telesales, or digital ordering—Ximple ERP keeps pricing, promotions, and inventory in sync across all channels.
High-volume POS with fast checkout, age verification, promotions, and real-time stock. Support walk-in, account, and will-call customers.
Mobile invoicing, truck inventory, payment capture, and returns processing. Sync route activity back to ERP for AR and inventory updates.
Enter orders with full access to customer pricing, credit status, ATP, and promotion eligibility. Convert quotes to orders seamlessly.
24/7 self-service ordering portal for C-store retailers with real-time pricing, inventory, and order tracking—no phone calls required.
Ximple ERP automates the compliance workflows convenience distributors need for tobacco, OTP, and age-restricted products—MSA, excise tax, PACT Act, and more.
Track Master Settlement Agreement data by manufacturer and state. Validate participating manufacturers and generate MSA reports with audit-ready documentation.
Enforce age restrictions with ID scanning at cash & carry POS and route handhelds. Block underage sales and maintain audit trails for compliance.
Calculate and apply state, county, and municipal excise taxes on every invoice. Track tax stamp purchases, applications, and inventory. Generate tax returns.
Verify active tobacco licenses before processing orders. Track license expiration dates and block sales to unlicensed accounts.
Manage other tobacco products with category-specific tax rates, reporting, and inventory tracking. Support vapor and nicotine product regulations.
Comply with Prevent All Cigarette Trafficking Act requirements for delivery sales. Maintain records and support state-level reporting obligations.
See how Ximple ERP compares to traditional approaches for managing convenience distribution.
| Capability | Spreadsheets & legacy systems | Ximple convenience distribution ERP |
|---|---|---|
| Product categories | Separate systems or workarounds for tobacco compliance. Manual tracking for expiry-dated products. | Unified multi-category support with tobacco compliance, expiry tracking, and deposit management built in. |
| Pricing & promotions | Spreadsheet price lists. Manual promotion updates to POS. Limited deal tracking. | Central pricing engine with instant sync to POS, routes, and portal. Full promotion and rebate tracking. |
| Sales channels | Disconnected systems for cash & carry, routes, and orders. Conflicting inventory and pricing. | Unified ERP for all channels. Same pricing, promotions, and inventory across POS, routes, and B2B portal. |
| Tobacco compliance | Manual MSA tracking. Spreadsheet-based excise tax calculations. Limited audit trails. | Automated MSA reporting, multi-state excise tax, age verification, and license validation. |
| B2B ordering | Phone, fax, and email orders. Manual entry into ERP. No self-service for retailers. | 24/7 B2B portal with real-time pricing, ATP, and promotions. Orders flow directly into ERP. |
| Reporting & analytics | Export-heavy, backward-looking reports. Limited visibility into margin by category or promotion. | Real-time dashboards with margin by category, customer, route, and promotion. Drill-down to detail. |
Ximple Rebate & Trade Promotion Management reflects how cash & carry and C-store distributors actually work, from negotiating funding through settlement and reporting.
Phase 1
Map your product categories, customer segments, sales channels, and compliance requirements. Document current workflows and define target state.
Phase 2
Configure Ximple for your categories, tax tables, pricing, and business rules. Migrate items, customers, vendors, and open transactions with validation.
Phase 3
Pilot the system with a subset of operations. Train POS, route, warehouse, and back-office teams with role-specific scenarios and real data.
Phase 4
Roll out to all locations and channels with on-site and remote support. Monitor KPIs and enable advanced features like B2B portal and analytics.
Common questions C-store wholesalers and convenience distributors ask about Ximple ERP.
Convenience distribution software is specialized ERP designed for wholesalers who supply C-stores, gas stations, and independent retailers. It handles tobacco compliance, multi-category inventory, promotions, rebates, DSD routes, cash & carry POS, and B2B ordering in one integrated platform.
Can Ximple ERP handle tobacco, candy, snacks, and beverages in one system?
Yes. Ximple ERP is designed for multi-category convenience distribution. You can manage tobacco with MSA and excise compliance, candy and snacks with expiry controls, beverages with deposit tracking, and general merchandise—all with category-specific pricing, promotions, and reporting.
Yes. Ximple ERP supports DSD (direct store delivery) routes with mobile invoicing, truck inventory, payment collection, and real-time sync, as well as high-volume cash & carry POS with age verification, multi-UOM pricing, and promotions—all sharing the same inventory and pricing engine.
Ximple ERP includes MSA compliance tracking, state excise tax automation, OTP reporting, PACT Act support, age verification at POS, and retailer license validation to help convenience distributors meet all tobacco regulatory requirements.
Yes. Ximple includes a native B2B eCommerce portal where C-store retailers can place orders 24/7 with their contract pricing, see real-time inventory, view promotions, and access order history and invoices—all connected directly to your ERP.
Most convenience distributors go live on Ximple ERP within 90–180 days depending on scope, data complexity, and number of locations. We phase the rollout starting with core operations and adding advanced capabilities over time.
Ready to modernize your convenience distribution operations?
See how Ximple ERP unifies POS, routes, promotions, compliance, and B2B ordering in one platform.
Cloud ERP for wholesale distributors. Modern UX, reliable operations, and scalable performance.
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