Keep case, pack, LB, and each in sync across POS, warehouse, and eCommerce. Ximple ERP gives cash & carry and CPG distributors a single source of truth for multi-unit of measure, so you can protect margins while moving high volumes of product.
Replace spreadsheets and manual UOM workarounds with clean item masters, conversion factors, and price lists that actually match how your customers buy — by case, by sleeve, by kilo, or by single unit.
In cash & carry and CPG distribution, UOM is not a simple “EA vs CS” setting. The same SKU may be purchased one way, stored another way, and sold in three different units across branches and channels. Without the right ERP, every conversion factor becomes a risk.
You buy by the case, store by the inner pack, and sell singles at POS — sometimes by LB or KG for food and tobacco products. Legacy systems force you to create duplicate item numbers or rely on manual conversions.
Retailers, small shops, and convenience stores expect deals and rebates by case or sleeve. If ERP pricing is only set at “each”, teams lose visibility into real margins and promotional performance at the UOM where deals happen.
Breaking cases into singles without tight conversions leads to phantom stock, shrinkage that is hard to explain, and write-offs that hide in “adjustment” codes instead of root-cause analysis.
Before — Spreadsheets & Workarounds
Multiple item numbers for the same product, manual UOM conversion tables, and different counts in ERP, POS, and the warehouse. Teams spend hours reconciling UOM differences after every large promotion or inventory count.
After — Unified Multi-UOM ERP
One item master with all UOMs and conversion factors. Every transaction — purchase order, putaway, break-pack, POS sale, or web order — updates inventory and pricing correctly in real time.
Ximple ERP embeds multi-unit of measure into your item master, pricing engine, warehouse flows, and POS. UOM is not an afterthought; it is how the system is designed.
Configure base UOM (EA, LB, KG) plus purchasing, stocking, and selling UOMs — case, sleeve, inner pack, tray, roll, etc. Maintain clean conversion factors for each relationship and branch.
Every transaction respects UOM: POs by case, receipts by pallet, putaways by inner pack, POS by each, web orders by mixed UOM. The system converts and posts quantities to the right base unit automatically.
Cash & carry outlets and central DCs can maintain different pack sizes and selling UOMs for the same item, while keeping corporate reporting consistent.
Multi-UOM embedded across modules
1 item
Multiple UOMs — no more duplicate SKU records.
3–5 hrs/week
Typical reduction in manual UOM clean-up work.
>95%
UOM-related pricing errors eliminated.
Real-time
Stock updates at the UOM where you sell.
Multi-UOM is more than a conversion factor in a table. It is how your business works every day. Ximple ERP is built around your real scenarios.
Cartons bought by the case, broken into sleeves, and sold as packs at POS. Ximple tracks conversions from case → sleeve → pack → stick, updating inventory and average cost at each step.
Soft drinks purchased by the pallet, stocked by case, and sold as bottles or multi-packs. The ERP maintains availability for both single bottles and promotional multi-packs without double-counting stock.
Bulk candy purchased in 25 LB bags, stored in totes, and sold by LB or KG. Ximple manages variable-weight items at POS and adjusts inventory automatically when bags are opened or repacked.
Mixed packs for promotions (e.g., 3 households items bundled together). The system maintains the parent pack as well as the underlying single SKUs and adjusts both when packs are built or broken.
| Example Item | Buying UOM | Stocking UOM | Selling UOM | Conversion structure in Ximple ERP |
|---|---|---|---|---|
| Cigarette brand A | Case (60 cartons) | Carton | Pack / Stick | 1 case = 60 cartons, 1 carton = 10 packs, 1 pack = 20 sticks, with pricing and taxes handled at pack and stick levels. |
| Energy drink 16oz | Pallet (120 cases) | Case (24 bottles) | Each bottle / 4-pack | 1 pallet = 120 cases, 1 case = 24 bottles; system tracks both single bottles and 4-packs built from the same on-hand quantity. |
| Bulk mixed nuts | Bag (25 LB) | LB | LB / pre-pack 8oz | Base UOM = LB; pre-pack 8oz units are derived from the same base quantity, with shrink and yield captured when repacking. |
UOM complexity shouldn’t create margin surprises. Ximple ERP aligns cost, price, and promotions across case, pack, and each, so you can run aggressive deals without losing control.
Maintain separate price breaks and tiered discounts for cases, sleeves, packs, and singles. The ERP picks the right price automatically based on the selling UOM at POS, on the web, or on a sales order.
Promotional pricing and rebates can be defined by UOM, with accurate landed cost and vendor deals factored into margin calculations — avoiding “profitable” promotions that actually destroy margin.
Set UOM-specific min margins and approval workflows, so counter staff can discount responsibly while still respecting cost and vendor funding limits.
Multi-UOM only works if every channel reads from the same playbook. Ximple ERP keeps item masters, UOM conversions, and pricing synchronized for your entire cash & carry operation.
Scan a carton barcode or a pack barcode and let POS look up the correct UOM, price, and tax rules. For variable-weight items, the POS reads scale weights and posts transactions in LB or KG without manual conversions.
Give retailers the flexibility to order by case or by inner pack online, while still enforcing minimum order quantities and promotional pack rules. Available-to-promise reflects all UOM activity in real time.
Mobile warehouse devices guide break-pack and repack tasks and update on-hand quantities at each UOM. Staff don’t need to know conversion math — they simply follow system prompts when opening cases or building promotional packs.
Analyze sales and margin by UOM — cases vs singles vs mixed packs — to see where you should encourage trade-up to larger units or tighter pack sizes.
Moving to multi-UOM ERP is as much about data as it is about software. Ximple’s implementation approach focuses on cleaning UOM data and building sustainable patterns for new SKUs.
We map how items are currently bought, stored, and sold across branches and channels. This includes UOM codes, pack sizes, barcodes, labels, and scale items.
We create templates by category (tobacco, beverage, confectionery, household, GM) to standardize typical UOM structures, so new items can be onboarded quickly and consistently.
Teams are trained on UOM-aware processes — receiving, break-pack, POS, web ordering — with clear SOPs and dashboards that highlight exceptions early.
When UOM complexity is handled correctly, cash & carry and CPG distributors see gains across inventory accuracy, margin control, and customer experience.
Reduction in UOM-related stock variances and “mystery shrinkage.”
Fewer pricing disputes and credit notes tied to wrong UOM pricing.
Margin lift on key categories due to accurate UOM cost and deal tracking.
New item UOM setup in minutes using templates instead of ad hoc rules.
Common questions cash & carry and CPG distributors ask when evaluating multi-unit of measure capabilities in ERP.
Yes. Most distributors start with a small number of high-volume categories (tobacco, energy drinks, confectionery, etc.), stabilize UOM structures and pack flows there, and then extend to long tail items. Ximple ERP supports mixed environments during rollout.
No. In most cases, a single item number can support multiple UOMs with defined conversion factors. Separate item codes are only used when business rules require independent control (for example, promotional bundles that need unique tracking).
For weighed items, the POS reads the weight from the scale and posts the quantity in the base UOM (LB or KG). Conversions to cases or bags are handled in the warehouse when items are received or repacked, so you always know how much weight is still available to sell.
Ximple ERP exposes item, UOM, pricing, and availability via APIs, so existing POS or eCommerce front-ends can consume the same UOM structure. Many customers choose to migrate to Ximple POS and B2B eCommerce over time, but integration-first approaches are supported.
Ready to simplify multi-UOM & case-pack complexity?
Talk with our team about Ximple ERP for cash & carry and CPG distribution.
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