Ximple Vendor Management Software is a cloud-based vendor ERP platform built specifically for wholesale distributors. Centralize vendor pricing, POS/POT reporting, buying groups, rebates, and supplier performance so your team can manage vendor programs with confidence and keep costs, margins, and compliance under control across every branch.
Replace spreadsheets, email chains, and disconnected vendor tools with one integrated vendor ERP that connects suppliers, purchasing, inventory, sales, and accounting on a single real-time data model—designed for electrical, plumbing, HVAC, industrial, fasteners, tobacco, cash & carry, and general merchandise wholesale distribution businesses that rely on accurate vendor cost and rebate management.
Vendor management software for wholesale distribution centralizes the way you work with suppliers—from price files, contracts, rebates, and NAED POS/POT reporting to buying groups, cost changes, and vendor scorecards. Ximple ERP connects every vendor interaction to purchasing, inventory, and finance so you can negotiate better, respond faster, and protect margins across your multi-branch distribution network.
Ximple Vendor Management Software is built for wholesale distributors that manage hundreds of suppliers, complex pricing, and multiple buying groups. It is not a generic vendor portal—it is a vendor ERP tightly integrated with purchasing and demand planning, supply chain management, and accounting in wholesale distribution, so every vendor decision is grounded in real-time ERP data.
Maintain a clean vendor master with centrally managed terms, contacts, cost rules, buying groups, and rebate programs— visible across purchasing, inventory, warehouse, and finance in one vendor management ERP.
Upload vendor price files, apply effective dates, and push updates to branches, counters, eCommerce, and contract pricing with full audit trails and approvals instead of manual spreadsheets.
Comply with vendor POS/POT requirements and give suppliers accurate demand signals, helping secure better programs and strengthen long-term vendor and manufacturer partnerships.
Vendor data flows directly into inventory, warehouse, sales, eCommerce ERP, and AP—reducing manual work, reconciliation, and errors.
Distributors often rely on email, spreadsheets, and offline tools to manage vendor pricing, POS/POT, and buying groups. Ximple Vendor ERP is designed to remove these bottlenecks and give you complete control over supplier programs, from purchasing through AP and GL.
Manual cost updates lead to pricing errors, margin leakage, and disputes. Ximple automates vendor price uploads and ensures timely, controlled updates across the business for electrical, plumbing, HVAC, industrial, fasteners, tobacco, cash & carry, and general merchandise distributors.
Meeting NAED and manufacturer reporting standards can be labor-intensive. Ximple captures required data as part of daily operations and automates reporting across branches and locations.
Without centralized metrics, it is hard to evaluate vendors, negotiate terms, or manage risk. Ximple provides supplier scorecards and KPIs in real time to guide vendor allocation decisions.
Buying groups, special program pricing, and rebates are often tracked offline. Ximple formalizes them with rules, approvals, and integrated reporting, so you can prove value and capture every eligible rebate.
Differences between vendor invoices, PO terms, and received costs complicate AP and margin analysis. Ximple ties vendor data directly to AP and GL, supporting accurate landed cost and margin reporting.
Separate tools for purchasing, vendor portals, and accounting create duplicate data entry. Ximple consolidates vendor management in one ERP platform as part of your broader wholesale distribution ERP strategy.
Ximple Vendor Management Software helps distributors modernize everyday vendor processes while protecting margins and improving collaboration with suppliers.
Import vendor price files, validate SKUs, schedule effective dates, and update costs across branches, counters, contracts, and eCommerce ERP in one controlled workflow.
Automatically generate NAED-compliant POS and POT files from real-time ERP data instead of extracting spreadsheets at month or quarter end.
Manage group-specific pricing, terms, and rebates, and analyze rebate contribution by vendor, program, product group, or branch to improve program ROI.
Track on-time delivery, fill rates, lead-time variance, and claims history to support negotiations and vendor allocation decisions for key categories.
Share vendor masters across entities, configure company-specific terms, and report performance at group, company, or branch level.
Combine vendor management with purchasing and supply chain management to better align vendor programs with demand planning and inventory strategies.
Distributors use Ximple ERP to modernize vendor collaboration—from POS/POT reporting and cost management to buying groups and rebates—while keeping margins and compliance tightly under control.
Selecting an ERP is one of the most important decisions a distributor can make. With Ximple, the transition was smoother than we expected, and the support team was consistently proactive and knowledgeable. What impressed us most was how quickly issues were resolved and how invested the team was in our success. Ximple has become a reliable foundation for our operations, and I would make the same decision again without hesitation.
Kathy G Johnson, Glaze Supply Company, GA
Moving to a new ERP is a long-term commitment, so we needed a platform and a team we could trust. Ximple delivered exactly that. The data migration was smooth, the rollout was structured, and the support has remained consistently strong years later. What has stood out most is the partnership—direct access to leadership, quick responses, and a willingness to improve the system based on real distributor needs. Ximple continues to deliver value long after implementation.
Chris Duncan, Duncan Supply, UT
What stands out about Ximple is how user-friendly and fast it is. The mobile-style interface fits perfectly with our day-to-day workflow, and the pricing service integration gives us everything we need—spec sheets, data, and full pricing functionality—without extra steps. Support has always been prompt and straightforward, making the platform easy to trust.
John Rose, Customer Service, Supply TN
We needed an ERP that could support multiple companies without adding layers of complexity. Ximple made that easy. We now operate three companies on one platform, and our team moves between them with confidence. Shared accounting and effortless cross-coverage have improved our efficiency and reduced downtime. It’s a straightforward system that delivers meaningful operational value.
John Thomson, First Electric Supply
We evaluated several ERPs and chose Ximple because it balanced power with simplicity. Implementation was smooth, adoption was quick, and the platform continues to deliver measurable operational gains. We have better visibility into our business, tighter control over inventory, and faster, more confident decision-making. It’s a modern ERP we trust to support our growth for years ahead.
Sean Brooks, EVP, Encompass Supply
Ximple stands out as one of the most thoughtfully designed ERP platforms I’ve worked with. It simplifies complex distribution workflows, improves data accuracy, and reduces the manual effort that often slows teams down. The implementation framework is strong, the product is stable, and the support team is highly responsive. I confidently recommend Ximple to distributors looking for a modern, dependable ERP.
Masood, ERP Consultant, WMD
Ximple has brought clarity, consistency, and efficiency to our operation. The system is easy for our team to use, reduces manual work, and gives us the real-time visibility we need to make confident decisions. It’s a modern ERP that delivers value without adding complexity.
Geoff Calhoun, President, House Electric
Ximple has been one of the easiest ERPs to support from an IT standpoint. The system is stable, secure, and designed with practical workflows that our users adopted quickly. We’ve reduced support tickets, improved data accuracy, and gained a platform we can confidently build on.
John Cox, IT Department Head, Thompson Distribution
Ximple has elevated our customer service in a way that’s easy to see every day. Orders move faster, information is always accurate, and our team can serve customers with confidence. The system is simple to use and has made our service experience far more consistent.
Nick Patel, Owner, Discount Wholesale
We compared several ERP systems and Ximple stood out immediately. It offered the best balance of functionality, simplicity, and real-time visibility for a wholesale operation like ours. Implementation was smooth, the learning curve was low, and the platform has consistently delivered the performance we expected. Choosing Ximple over the others was the right call.
Jason, Owner, C&B Wholesale
Every capability in Ximple Vendor Management Software reflects how distributors actually work—with multiple vendors, group programs, complex pricing, and strict reporting requirements.
Purpose-built for electrical, plumbing, HVAC, industrial, fasteners, tobacco, cash & carry, and general merchandise distributors.
Vendors, terms, cost rules, and programs stored in one ERP instead of scattered across spreadsheets.
Standard structures for reporting so you can meet vendor obligations and keep programs in good standing.
Every vendor decision flows to AP, GL, and margin analytics without manual reconciliation.
Ximple Vendor ERP reflects the realities of multi-branch wholesale distribution, where vendor programs, rebates, and pricing are critical to profitability. It supports industry-specific requirements without forcing you into a generic vendor model.
Support for manufacturer programs, NAED reporting, and electrical-specific vendor catalogs—including structured price files and rebate rules for commodity and project business.
Manage seasonal demand, project-based pricing, and contractor-specific programs with clear vendor and group rules that flow through purchasing and quoting.
Track supplier performance across high-SKU-count assortments, consignment, and VMI arrangements with manufacturers, while protecting margins on small-line orders.
Handle frequent vendor cost changes, promotional programs, and complex tax structures while maintaining clean vendor data and pricing across cash & carry, C-store, and general merchandise formats.
Accurate vendor pricing is essential for margin protection. Ximple Vendor ERP makes it easy to keep costs up to date and meet vendor reporting requirements without slowing down daily operations or consuming purchasing and finance bandwidth.
Vendor price files manually maintained in spreadsheets.
Delayed cost updates causing incorrect prices and margins.
POS and POT reporting compiled manually at month or quarter end.
Limited visibility into the impact of vendor changes on profitability.
Centralized vendor cost and pricing engine connected directly to purchasing and sales.
Controlled, auditable price updates posted across locations, contracts, and eCommerce ERP.
NAED-compliant POS & POT reports generated from everyday ERP transactions.
Real-time analysis of vendor changes on margins and inventory value across branches.
Ximple Vendor ERP helps you get full value from buying groups and vendor programs by embedding rules directly into your purchasing, pricing, and rebate processes across your wholesale distribution network.
Create multiple buying groups and assign vendors to each. Apply group-specific pricing, volume thresholds, and rebate logic that flow into purchasing, reporting, and purchasing ERP.
Track progress against vendor commitments—volume tiers, early-pay discounts, or product-mix targets—and ensure that branches and buyers align with negotiated programs and buying-group strategies.
Automatically calculate and accrue rebates based on actual purchases and sales, then analyze rebate contribution by vendor, program, or product group to support smarter sourcing decisions.
Ximple ERP supports both cloud and on-premise deployments. The right choice depends on your IT strategy, customization needs, and regulatory environment—but the vendor management capabilities remain consistent.
| Aspect | Cloud Vendor ERP | On-Premise Vendor ERP |
|---|---|---|
| Infrastructure | Managed by Ximple in a secure cloud environment with regular updates and monitoring. | Managed by your IT team with full control over hardware, OS, and security layers. |
| Customization | Configuration-first approach with controlled extensions and integrations. | Greater flexibility for deep customizations, subject to your IT governance. |
| Upgrades | Automatic updates with minimal disruption and access to the latest vendor features. | Planned upgrades managed by internal teams, often less frequent. |
| Total cost of ownership | Lower upfront cost, predictable subscription model, reduced internal IT workload. | Higher initial investment with potential long-term control over infrastructure spend. |
| Scalability | Elastic capacity to support additional branches, vendors, and transaction volume. | Dependent on hardware refresh cycles and internal infrastructure planning. |
Ximple ERP vendor management capabilities can be implemented as part of a full ERP rollout or in phases aligned with purchasing, inventory, and finance. The goal is to deliver early wins while building a solid long-term foundation.
Automated vendor price updates reduce pricing mistakes and margin leakage.
Better data supports negotiation of rebates, terms, and volume commitments.
Purchasing and finance teams spend less time reconciling data and preparing reports.
Supplier performance and program ROI are visible by branch, product, and group.
Phase 1: Clean vendor master data, configure terms, and connect to AP/GL.
Phase 2: Implement vendor pricing, cost updates, and basic POS/POT reporting.
Phase 3: Roll out buying groups, rebates, and performance scorecards.
Phase 4: Extend to integrated supply chain, eCommerce ERP, and advanced analytics.
Ximple is a full vendor ERP module integrated with purchasing, inventory, sales, and finance—not just a portal for sharing files or messages. It manages vendor pricing, buying groups, POS/POT, rebates, and performance inside the same platform you use to run day-to-day operations.
Yes. Vendor cost and pricing data in Ximple ERP can feed directly into eCommerce ERP and customer portals, ensuring online pricing and product availability reflect the latest vendor updates and programs.
Many distributors roll out vendor management as part of a broader ERP program. However, Ximple supports phased implementations where vendor, purchasing, and inventory capabilities are prioritized, then extended to additional areas like eCommerce, CRM, and warehouse management.
Yes. Ximple supports multi-entity and multi-branch structures. You can share vendor masters, manage entity-specific terms, and report across the whole group or by company, branch, or buying group.
NAED POS/POT reporting refers to standardized point-of-sale and point-of-transfer reporting required by many manufacturers in electrical and wholesale distribution. Ximple structures sales and transfer data so NAED-compliant POS and POT files are generated directly from your ERP transactions.
Vendor management software focuses on operational control of vendor pricing, contracts, rebates, and reporting. Supplier relationship management (SRM) looks at broader collaboration and strategy. Ximple combines vendor management with supplier scorecards and ERP data so you can improve both tactics and strategy.
Distributors can import vendor price files, map SKUs, apply effective dates, and then post cost updates to branches, contracts, and eCommerce with approvals and audit trails. This reduces manual rekeying and helps protect margins.
Our team works with distributors every day on vendor management, buying groups, and supplier programs. We can walk through your current setup and outline an implementation plan.
Contact us to start the conversation or request a focused demo.
Ready to modernize vendor management, POS/POT reporting, and buying group programs across your wholesale distribution business?
Cloud ERP for wholesale distributors. Modern UX, reliable operations, and scalable performance.
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