Ximple Employee Management is a cloud-based ERP module built for wholesale distributors. Set up each user with the right security, default warehouse, and tools they need to work, while centralizing tasks, internal messages, timesheets, and performance scorecards in one system.
Replace spreadsheets, email threads, and disconnected tools with an ERP-native employee management platform that ties directly into sales, purchasing, inventory, warehouse, and accounting. Gain better control over who can do what in the system, improve accountability, and give managers real-time visibility into how teams are performing across branches, counters, and warehouses.
Employee management software for wholesale distribution brings together user profiles, roles and permissions, task and event tracking, time capture, and performance reporting into a single ERP platform. Instead of managing access, activities, and goals in separate systems, Ximple ERP connects employees directly to customers, vendors, inventory, and financials, so every action is secure, traceable, and aligned with your business objectives.
Ximple Employee Management is built for wholesale distributors that need more than basic HR records. It provides ERP-native control over users, roles, workflows, and performance, so your team can focus on serving customers while the system enforces security, accountability, and clear ownership of work.
Configure each employee with a unique login, default warehouse, branch, and precise rights to modules and menus. Protect pricing, margins, and financial data with strong role-based security designed for distribution.
Use the Briefcase to attach tasks, notes, and files to each customer, vendor, and employee. System-generated and user-assigned events ensure nothing falls through the cracks.
Give each team member a clear Briefcase To-Do list so they can view assigned events, update progress, close tasks, or create follow-ups—improving accountability across sales, purchasing, and operations.
Set goals and track progress through the Employee Report Card. Employees see where they stand, and managers have real-time insight into performance by person, branch, and role.
Together with modules like Inventory Management, Warehouse Management, Sales ERP, and Accounting ERP, Ximple Employee Management helps you build a secure, high-performing organization.
As distributors grow, managing people and system access using spreadsheets, emails, or generic tools increases risk. Ximple ERP is designed to remove these bottlenecks by bringing employee management into the same platform as your operations.
Shared logins and ad hoc permissions make it difficult to protect pricing, customer, and financial data. Ximple replaces this with structured, role-based access for every employee.
Important follow-ups live in inboxes instead of the ERP. The Briefcase and Employee To-Do lists keep tasks tied to the right customer, vendor, or order.
When everyone is copied on everything, it is hard to know who owns which action. Ximple assigns events to specific employees and tracks updates and closures.
Managers often lack a real-time view of who is meeting targets and who needs support. Employee Report Cards and dashboards surface trends by role, branch, and territory.
Manual timesheets and disconnected systems waste time and introduce errors. Ximple centralizes time and task entries within the ERP workflow.
New hires spend weeks getting access and learning disparate tools. Standardized roles, menus, and processes help them become productive faster.
By connecting people, processes, and data in one ERP, Ximple helps distributors reduce operational risk, improve communication, and create a culture of clear expectations and measurable results.
Ximple Employee Management replaces disconnected tools with an integrated set of capabilities that are tuned for the way wholesale distributors run branches, counters, and warehouses.
Set up each employee with their own profile, login, and role. Assign default warehouses, branches, and counters so every transaction is automatically attributed to the right location.
Use the Briefcase as an internal workspace that organizes communication and documents by entity. Each Customer, Vendor, and Employee has a dedicated briefcase for events and files.
Capture how employees spend their time by connecting tasks, events, and timesheets inside ERP. Use this data to rebalance workloads and improve service levels.
Give every salesperson and account manager a clear view of their goals and results. Use Employee Report Cards to align incentives with your growth and margin strategy.
Ximple Employee Management reflects how real distributors operate: multiple branches, counters, warehouses, mobile sales reps, and back-office teams that all need secure access to the same ERP. It supports your industry-specific roles and workflows, not a generic HR template.
Set different permissions and goals for inside sales, counter sales, and outside reps. Align territories and branches while protecting sensitive pricing and margin data.
Give warehouse and delivery teams access to the tools they need—picking, receiving, transfers—without exposing accounting or pricing screens.
Tailor roles for buyers and inventory planners with access to Purchasing ERP and Supply Chain ERP while maintaining required controls.
Enable finance and IT to enforce security, audit trails, and approvals, while giving executives dashboards across people, performance, and branches.
Ximple ERP supports both cloud and on-premise deployments. The right choice depends on how you want to balance flexibility, control, and IT investment—while keeping employee data and access secure.
| Area | Cloud Employee Management ERP | On-Premise Employee Management ERP |
|---|---|---|
| Ownership & infrastructure | Ximple manages the ERP stack (software and infrastructure) so your IT team can focus on users, security policies, and integrations. | Your team manages servers, backups, and upgrades along with user and security administration. |
| Configuration & customization | Configure roles, permissions, workflows, and fields to fit your processes, with standardized cloud best practices. | Greater flexibility for deep customizations if you require them, with more responsibility for maintaining changes over time. |
| Security & compliance | Benefit from Ximple’s cloud security controls, patches, and monitoring, plus role-based access for employees wherever they work. | Full control over security stack and policies, with additional internal responsibility for patching and monitoring. |
| Updates & innovation | Receive ongoing improvements to employee management, dashboards, and automation without large upgrade projects. | Upgrades are scheduled and executed by your IT team, often as periodic projects with more testing overhead. |
| Key takeaway | Ideal for distributors that want to reduce cost and complexity while giving employees secure access from any location. | Useful for distributors with specific infrastructure requirements or who prefer to keep all systems on-premise. |
In both models, the critical step is to define your employee roles, responsibilities, and approval workflows clearly— then configure Ximple ERP to support them so the system reinforces how you want the business to run.
Employee management is one of the fastest modules to implement because it is closely tied to how people already work. Ximple provides a clear path from first workshop to measurable results.
≈ 90 days
Typical ERP go-live for core distribution modules, including employee roles and security.
30–50%
Reduction in time spent managing user access and troubleshooting security issues.
Fewer errors
Stronger controls reduce unauthorized changes and costly mistakes in orders and pricing.
Faster onboarding
Standardized roles help new hires become productive more quickly.
Shared logins and inconsistent permissions across branches.
Tasks and follow-ups buried in personal email inboxes.
No single view of performance by employee, team, or branch.
Manual handling of timesheets and approvals.
IT constantly asked to fix access and security issues.
Individual logins with clean, role-based permissions.
Tasks and documents organized in Briefcases for each entity.
Employee Report Cards and dashboards that show real-time results.
Embedded timesheets and activities linked to ERP transactions.
IT and managers aligned on a consistent security model.
Learn how Ximple Employee Management fits into a complete cloud ERP platform for wholesale distribution. Explore resources, then schedule a live demo with our team.
Selecting an ERP is one of the most important decisions a distributor can make. With Ximple, the transition was smoother than we expected, and the support team was consistently proactive and knowledgeable. What impressed us most was how quickly issues were resolved and how invested the team was in our success. Ximple has become a reliable foundation for our operations, and I would make the same decision again without hesitation.
Kathy G Johnson, Glaze Supply Company, GA
Moving to a new ERP is a long-term commitment, so we needed a platform and a team we could trust. Ximple delivered exactly that. The data migration was smooth, the rollout was structured, and the support has remained consistently strong years later. What has stood out most is the partnership—direct access to leadership, quick responses, and a willingness to improve the system based on real distributor needs. Ximple continues to deliver value long after implementation.
Chris Duncan, Duncan Supply, UT
What stands out about Ximple is how user-friendly and fast it is. The mobile-style interface fits perfectly with our day-to-day workflow, and the pricing service integration gives us everything we need—spec sheets, data, and full pricing functionality—without extra steps. Support has always been prompt and straightforward, making the platform easy to trust.
John Rose, Customer Service, Supply TN
We needed an ERP that could support multiple companies without adding layers of complexity. Ximple made that easy. We now operate three companies on one platform, and our team moves between them with confidence. Shared accounting and effortless cross-coverage have improved our efficiency and reduced downtime. It’s a straightforward system that delivers meaningful operational value.
John Thomson, First Electric Supply
We evaluated several ERPs and chose Ximple because it balanced power with simplicity. Implementation was smooth, adoption was quick, and the platform continues to deliver measurable operational gains. We have better visibility into our business, tighter control over inventory, and faster, more confident decision-making. It’s a modern ERP we trust to support our growth for years ahead.
Sean Brooks, EVP, Encompass Supply
Ximple stands out as one of the most thoughtfully designed ERP platforms I’ve worked with. It simplifies complex distribution workflows, improves data accuracy, and reduces the manual effort that often slows teams down. The implementation framework is strong, the product is stable, and the support team is highly responsive. I confidently recommend Ximple to distributors looking for a modern, dependable ERP.
Masood, ERP Consultant, WMD
Ximple has brought clarity, consistency, and efficiency to our operation. The system is easy for our team to use, reduces manual work, and gives us the real-time visibility we need to make confident decisions. It’s a modern ERP that delivers value without adding complexity.
Geoff Calhoun, President, House Electric
Ximple has been one of the easiest ERPs to support from an IT standpoint. The system is stable, secure, and designed with practical workflows that our users adopted quickly. We’ve reduced support tickets, improved data accuracy, and gained a platform we can confidently build on.
John Cox, IT Department Head, Thompson Distribution
Ximple has elevated our customer service in a way that’s easy to see every day. Orders move faster, information is always accurate, and our team can serve customers with confidence. The system is simple to use and has made our service experience far more consistent.
Nick Patel, Owner, Discount Wholesale
We compared several ERP systems and Ximple stood out immediately. It offered the best balance of functionality, simplicity, and real-time visibility for a wholesale operation like ours. Implementation was smooth, the learning curve was low, and the platform has consistently delivered the performance we expected. Choosing Ximple over the others was the right call.
Jason, Owner, C&B Wholesale
Generic HR tools focus on recruiting, benefits, and HR administration. Ximple Employee Management is ERP-native and built for wholesale distribution. It focuses on user security, roles, tasks, timesheets, and performance tied directly to orders, inventory, purchasing, and accounting—so you can see how people impact day-to-day operations and results.
Yes. Ximple is designed for multi-branch, multi-warehouse distribution. Each employee can be associated with one or more locations, with specific roles and permissions per branch, warehouse, or counter as needed.
Absolutely. Employee actions—quotes, orders, purchases, inventory moves, adjustments, approvals—are all captured in Ximple ERP and linked back to the appropriate user and location. This gives you a complete audit trail and supports margin, productivity, and performance analysis.
Ximple ERP is modular. While most customers implement core distribution modules together, you can prioritize employee management, security, and tasks early and then expand into additional modules such as Sales ERP, Inventory Management, or Accounting as needed.
Download a practical checklist to evaluate employee management capabilities in ERP systems for wholesale distribution:
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