The digital broker for tobacco distribution. A gated, compliance-first B2B portal where retailers can pre-book new releases, order with customer-specific pricing, and receive automated tax stamp management — 24/7, with full PACT Act compliance.
License-Verified Access | PACT Act Compliant
Tax Stamp Automation | 24/7 Self-Service
Replace phone calls, faxes, and text orders with a 24/7 digital self-service experience. Your retailers get compliant ordering with their pricing; you get demand visibility and operational efficiency.
Retailers reserve new releases and high-demand products before they hit the floor. Allocation caps ensure fair distribution to your best accounts.
Tax stamps, excise calculations, and PACT Act reporting handled automatically based on each retailer’s jurisdiction. Zero manual compliance work.
Retailers order anytime, from any device. No more after-hours calls or missed orders. Quick reorder, order history, and real-time availability always accessible.
75%
Reduction in order entry time
24/7
Self-service ordering availability
100%
Tax stamp compliance automation
40%
Increase in pre-order capture
Every feature designed for tobacco distribution — from license verification to manufacturer buy-down programs.
Dedicated “New Releases” and “Pre-Book” sections for upcoming product launches. Retailers see availability windows, allocation limits, and expected delivery dates before ordering.
Retailers only see products they’re licensed to buy, with pricing negotiated for their specific account. Tiered pricing applied automatically based on customer level.
Automatic conversion for ordering by case, carton, pack, or stick. Pricing displays at every level with accurate costing and margin visibility.
Visibility into what’s in stock vs. what’s available for future pre-order. Live ATP prevents overselling and shows expected availability dates.
Quick Reorder Functions
“Reorder Last Order” button and “Order Guide” based on purchase history. Retailers rebuild common orders in seconds, not minutes.
Barcode Scanning
Mobile app capability to scan products for instant ordering. Warehouse staff or retailers can scan shelf tags to build orders on the go.
Manufacturer Incentive Tracking
Integration with manufacturer “buy-down” programs. Retailers see immediate rebates and incentives for ordered quantities at checkout.
Order Status Tracking
Real-time visibility into order status — pending, processing, shipped, delivered. Delivery ETAs and tracking links available in the portal.
Tobacco distribution demands strict compliance. The pre-ordering portal automates regulatory requirements at every step.
Gated Access
Restricted login with state tobacco license verification. Only verified retailers can access the ordering portal.
Tax Stamp Automation
System automatically attaches necessary tax stamps to line items based on the retailer’s jurisdiction.
PACT Act Compliance
Instant generation of PACT Act compliant reports and delivery documentation for every shipment.
ATF Reporting
All transaction data logged and exportable for ATF compliance requirements and audits.
From retailer login to delivered product — a seamless, compliant ordering experience.
Retailer Logs In
License-verified access to personalized catalog and pricing
Browse & Pre-Book
View new releases, check availability, and reserve allocation
Tax & Compliance
System auto-applies tax stamps and validates PACT requirements
Order Confirmed
Order flows to ERP for fulfillment with compliance documentation
Ship & Track
Retailer tracks delivery with real-time status updates
Whether you’re launching new products, managing allocations, or serving diverse retail channels — the portal adapts to your business.
Capture pre-orders for new cigarette and vape releases. Gauge demand, allocate fairly, and ensure top accounts get priority access to hot items.
Control scarce inventory with per-customer allocation caps. Reward top-tier accounts while ensuring fair distribution across your retailer base.
Specialized smoke shops access premium cigars, vape devices, and OTP products with their negotiated wholesale pricing and volume breaks.
Display buy-down programs, rebates, and promotional pricing from manufacturers. Retailers see incentives applied at checkout automatically.
During retailer onboarding, state tobacco license information is entered and verified. The portal can require license expiration monitoring and block access when licenses lapse. Only retailers with valid, verified licenses can access the ordering portal and see products they’re authorized to purchase.
The system automatically determines the correct tax stamp requirements based on the retailer’s location and products ordered. Tax stamps are attached to line items and documented on invoices and shipping paperwork. All stamp usage is tracked for reconciliation and reporting.
Yes. The catalog is filtered based on each retailer’s license type and jurisdiction. A retailer only sees products they can legally purchase. If a product is removed from a state directory or requires a license type the retailer doesn’t have, it won’t appear in their catalog view.
Distributors can set allocation limits at the product level, customer level, or customer tier level. When a retailer places a pre-order, the system checks their remaining allocation and prevents orders exceeding their limit. Allocation usage is tracked in real-time.
Yes. Manufacturer buy-down programs, rebates, and promotional pricing can be loaded into the system. When eligible products are added to cart, the retailer sees the incentive applied. The system tracks which sales qualify for manufacturer programs.
For NPM (Non-Participating Manufacturer) cigarettes, Ximple calculates the required escrow deposit based on each state’s per-cigarette rate and your sales volume. The system tracks these calculations, helps you document deposits, and maintains records for compliance certification. Escrow calculations are included in your MULTICAT reports automatically.
The portal generates PACT Act compliant documentation for every shipment, including delivery sale information, proper labeling requirements, and reporting data. Compliant shipping methods are enforced, and all required documentation is automatically attached to orders.
The pre-ordering portal is fully integrated with Ximple ERP. Orders flow directly into the ERP for fulfillment, inventory syncs in real-time, customer pricing comes from ERP price lists, and all compliance data is captured for reporting. There’s no manual data entry or separate system.
See how Ximple’s B2B pre-ordering portal can transform your tobacco distribution operation. Request a personalized demo.
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