Modern, cloud-based purchasing and demand planning software built specifically for electrical, plumbing, HVAC, industrial, fasteners, tobacco, cash & carry, and general merchandise wholesale distributors. Replace spreadsheet-driven buying and generic ERP modules with a single system that unifies procurement, replenishment, demand forecasting, pricing, and supplier management across every branch, counter, and cash & carry location.
Ximple ERP gives purchasing, inventory, and operations teams one source of truth — so you can buy the right products, at the right time, from the right suppliers, reduce stockouts and overstock, and improve inventory turns across your wholesale distribution network of branches, counters, and cash & carry locations.
Wholesale distribution purchasing ERP software combines centralized procurement, automated replenishment, demand forecasting, and supplier performance in one platform. It connects purchase requisitions, POs, inventory, sales history, and supplier data so distributors can automate purchasing workflows, improve forecast accuracy, and maintain optimal stock across branches, counters, cash & carry locations, and general merchandise channels.
Ximple Purchasing ERP centralizes purchase requisitions, POs, demand planning, supplier performance, and multi-branch replenishment in a single cloud platform. It connects purchasing with sales, inventory, warehouse operations, and finance — so every buying decision is supported by real-time data and industry-specific logic.
Designed around the realities of electrical, plumbing, HVAC, fasteners, industrial, cash & carry, tobacco, and general merchandise distribution — including seasonality, FEFO, multi-UoM, and project-driven demand.
See all requisitions, POs, transfers, and inbound shipments in one place, with clear links to inventory levels, open sales orders, and supplier performance — across branches, counters, and cash & carry locations.
Support complex purchasing structures — centralized buying, branch autonomy, or hybrids — with configurable rules, approval workflows, and reporting that roll up across your distribution network.
Gain continuous updates, strong security, and modern APIs so your purchasing ERP can integrate with vendor portals, eCommerce, and analytics — without the friction of legacy on-premise systems.
Ximple ERP replaces spreadsheet-driven buying and disconnected tools with a single purchasing and demand planning engine, tuned for wholesale distribution. The result: fewer surprises, more predictable inventory, and stronger supplier relationships.
Capture purchase requisitions from branches, counters, eCommerce, and inside sales in a structured workflow. Route requests through configurable approval rules, convert to POs in one click, and track status from draft to receipt — without losing control in email threads or spreadsheets.
Use historical sales, seasonality, promotions, and vendor lead times to build demand plans and replenishment recommendations for every branch, counter, and cash & carry location. Move beyond gut-feel buying and react faster to demand shifts.
Track on-time delivery, fill rates, price changes, and rebate programs across all suppliers in one place. Use objective data to negotiate better terms, identify risk, and consolidate spend — while honoring local supplier relationships at branches, counters, and cash & carry outlets.
Ensure purchasing decisions align with your pricing strategy and margin goals. Ximple ERP connects landed cost, rebates, and contract pricing so buyers see the impact of purchase decisions on margins before placing the PO.
Tie inbound purchasing to warehouse capacities, slotting strategies, and putaway rules so stock arrives and flows efficiently. Ximple ERP aligns purchasing, warehouse, and logistics to reduce bottlenecks and receiving delays.
Provide role-based dashboards for buyers, branch managers, and leadership. Track fill rates, turns, dead stock, supplier performance, and cash tied up in inventory — in real time, not at month-end.
Many wholesale distributors still rely on a patchwork of spreadsheets, email threads, and basic ERP purchasing screens. That might work when your business is small, but as you grow into multiple branches, counters, and cash & carry locations, the cracks become obvious — and expensive.
Without a clear picture of demand and lead times, buyers often overstock slow movers and starve critical A-items. The result: high carrying costs, write-offs, and lost sales even while the warehouse looks full.
Individual branches and counters may place their own orders based on gut feel, local relationships, or legacy habits. This fragments purchasing power, creates inconsistent pricing, and makes it hard to negotiate with suppliers.
When purchasing, sales, warehouse, and finance work in different systems, no one sees the full picture. It’s hard to identify trends, anticipate shortages, or understand the impact of promotions across branches and cash & carry outlets.
Ximple ERP is designed around the way wholesale distributors actually work — from central purchasing teams and branch managers, to counter sales and cash & carry operations. Here’s how the end-to-end flow looks in a typical implementation.
Step 1
Demand flows into Ximple ERP from counter sales, inside sales, eCommerce, project orders, and contracts. The system consolidates this into a single demand picture by item, branch, and customer segment.
Step 3
Buyers convert proposals into POs, grouped by supplier, item, or location. Approval workflows ensure that large or unusual buys are reviewed by the right stakeholders before release.
Step 2
The system uses your stocking strategies, service-level targets, and vendor lead times to generate replenishment suggestions for each branch, counter, and cash & carry location. Buyers review exceptions rather than building everything from scratch.
Step 4
As inventory arrives, warehouse teams receive against POs, reconcile discrepancies, and capture lot/serial information where needed. Purchasing, inventory, and finance teams all see the same truth.
Result: purchasing teams spend less time collecting data and more time making strategic decisions — while branches, counters, and cash & carry locations see better availability and fewer surprises.
Choosing the right purchasing ERP is not just about features — it’s about finding a platform that understands the complexity of electrical, plumbing, HVAC, industrial, fasteners, tobacco, cash & carry, and general merchandise distribution. Use this checklist as you evaluate options.
Look for support for the realities of wholesale distribution:
Your purchasing ERP should integrate cleanly with:
Ensure the platform offers:
Purchasing tools only deliver value if buyers, branch teams, and managers actually use them.
Ask how your ERP partner will handle:
Consider the full picture — not just license fees:
Below are common questions we hear from distributors evaluating Ximple ERP for purchasing and demand planning.
The best purchasing ERP for wholesale and cash & carry distribution combines procurement, demand planning, multi-branch replenishment, and supplier management in one system — and is built specifically for your industry. Ximple ERP is built specifically for electrical, plumbing, HVAC, industrial, fasteners, tobacco, cash & carry, and general merchandise wholesale distributors — so buying decisions are always grounded in the realities of your assortments, channels, and service-level targets.
Generic ERP purchasing modules are often designed for simple, single-location businesses or manufacturing environments. Ximple ERP is purpose-built for wholesale distributors with multiple branches, counters, and cash & carry locations. It includes industry-specific logic for electrical, plumbing, HVAC, industrial, fasteners, tobacco, cash & carry, and general merchandise assortments — plus deep integrations with inventory, WMS, pricing, and accounting.
Yes. Ximple ERP supports centralized purchasing teams, branch-level autonomy, and hybrid models. You can configure which items, suppliers, or categories are managed centrally versus locally, set approval rules, and still roll everything up into a consolidated purchasing and inventory view across your wholesale distribution network.
Implementation timelines vary by size and complexity, but many distributors begin seeing value from Ximple’s purchasing and demand planning capabilities within months. We start with a discovery of your current processes, then configure stocking strategies, replenishment rules, supplier data, and dashboards to reflect how your teams work today — and where you want to go.
Whether you are an electrical, plumbing, HVAC, industrial, fasteners, tobacco, cash & carry, or general merchandise wholesale distributor, Ximple ERP can help you bring structure and discipline to your purchasing and demand planning processes.
Cloud ERP for wholesale distributors. Modern UX, reliable operations, and scalable performance.
© 2025, Ximple Solutions. All rights reserved.