Top 6 Reasons Why Companies Purchase an ERP System

Now is ERP solutions offer you many different selections to help providers accomplish this objective.  However, leading ERP applications goes beyond handling daily operations by providing tools to induce customer involvement and incite customer devotion.


  • Among the most frequent reasons why businesses buy an ERP system is since their current legacy system is not worth the annoyance or cost, and a choice is made that it is time to cut loose.  We are increasingly viewing legacy systems that are no longer supported and consequently have outstayed their welcome via stale operation and increased danger of collapse.
  • Old technologies is often a lot more costly to maintain than newer, lighter systems, by an overall maintenance perspective.  Additionally, since the machine platform or code era, it becomes more challenging and more costly to discover a support team that is knowledgeable about the obsolete system.
  • Companies that are still working with legacy systems also see that they may have safety problems, a lack of modern features and performance, and too little flexibility to customize or integrate.  The machine becomes a ball and chain to the company to grow. 


  • Just like how children experience growing pains, so to perform businesses -- it is part of growing up after all.  As a company will become more and more recognized in a current market, it is very likely that preexisting -- or'base' -- systems and processes are not a fantastic fit.
  • This expansion, called organic expansion, often requires more than only a straightforward accounting system.  During expansion strategy implementation, everyday complexities like handling several places, coping with improved staff communication demands, and also the necessity to better manage processes arise that heritage or fundamental systems cannot manage.
  • Additionally, as a company grows, so also does the value of departmental data management and data flow.  The procedure for sharing information across sections becomes a challenge since the data becomes trapped at section silo and is not readily accessible.
  • Together with organic expansion, businesses may also experience non-organic expansion such as mergers and acquisitions.  An acquisition plan might incorporate a system that may be flexible in embracing and integrating numerous methods of handling and monitoring a business enterprise.  That approach may also incorporate a system that's simple and quick to rollout at recently acquired branches or companies.


  • It is not unusual to find companies seeking to re-focus their surgeries, mainly when a subsidiary of this business is underperforming or does not match with future goals and direction.  Even though a subsidiary might be experiencing modest to no expansion for part of the more significant corporation, it might be very beneficial to the market as an independent operation.
  • For subsidiaries who are very spun off, it's normal that they need to put money into another sized system and begin with clean information and tailored information fields.  In addition, for a business spinning off a branch or merchandise, a new ERP system may ease the change of focus from a service or product, and help to achieve a'clean break'.


  • An ERP is a great approach to ease cultural change within a company.  Implementing an ERP system puts expectations and boundaries 'the way we do things' and what is okay.  It frequently guarantees a provider grows more accountable with compact internal procedures, enhanced coverage, and is a chance to decide on a focus on what needs to be monitored inside the business.
  • Firms experiencing a tactical management change also generally achieve for an ERP system.  They could be considering changing a product line, a service line, or even attempting to change the branding of their business - a practice that starts internally.


  • ERP's supply vision into inter-departmental pursuits and situational awareness that's not possible to obtain with no ERP.  They allow organizations to use the same information across sections, stamping out the danger full of time-consuming, cash wasting exercise of duplicate data entry.
  • Businesses will also proceed into an ERP whenever they need to set up the government to make sure distributed teams function and operate the same manner throughout the organization.  Risk reduction is found in lessening the incidence of individuals or places performing a similar procedure in vastly different manners.


  • An ERP is now a'must-have' for any business seeking to stay competitive, as progressively organizations seem to technologies to gain competitive benefits.
  • Organizations are searching for faster access to data, history, and statistics to make conclusions in a more expedited manner.  They are also seeking to enhance the client experience without including extra costs related to greater headcounts.
  • With countless ERP implementations under their belt, Liberty Technology Advisers understand what to ask and understand what is reasonable (and ridiculous ) when it concerns the execution and contractual discussions.  You would not walk into a restaurant blindfolded and expect you to select the ideal meal for you, so why if you do precisely the same using something as essential as an ERP system?

Upgrade your software or Book a absolutely Free Demo by getting in touch with us...... 

Mike Patel

[email protected]

+1 301 949 4400          +1 920 629 2941


What is ERP ?

Enterprise resource planning (ERP) is generally known as a type of company management application, typically a package of integrated software that a company may use to gather, store, handle, and interpret data from several small business tasks.
ERP provides an integrated and continuously updated view of core business procedures using shared databases maintained by a database management program. ERP systems monitor company resources such as money, raw materials, manufacturing capacity, and also the standing of company responsibilities: orders, purchase orders, and payroll. The software which forms the system share information across different sections (manufacturing, buying, accounting, sales, etc.) that offer the information.

Function of ERP Systems

In ERP systems, these are known as and grouped as ERP modules :

General ledger, fixed assets, payables including vouchering, matching and payment, receivables and collections, cash management, financial consolidation

Purchase Orders & Contracts, Invoice, Tracking & Aging, RPO, Vendor Relations, Goods Received Management, Back Order Report, Links to Updated Price and Products

Workflow & Business Rules, Activities &  Approvals Business Intelligence, Role-specific, Dashboards Document, Management Real Time Solution

Accounting :

Budgeting, Costing, Cost Management, Activity-Based Costing

Human Resources :

Recruiting, Training, Rostering, Payroll, Benefits, Retirement, Pension Plans, Diversity Management, Retirement, Separation

View your inventory, Get pricing as if they were at the store, Place orders and quotes, View past orders and trace open orders, Generate their current statements, Keep track of multiple jobs, Start a return 

Manufacturing :

Engineering, bill of materials, work orders, scheduling, capacity, workflow management, quality control, manufacturing process, manufacturing projects, manufacturing flow, product life cycle management

Sales :

E, Quotes & Contracts, Order Entry, Lot Orders, Discount Layers, Payment Terms Automation, Opportunity Management, Return Management, Authorization

Order Processing :

Order to cash, order entry, credit checking, pricing, available to promise, inventory, shipping, sales analysis, reporting, sales commissioning

Warehouse :

Easy receipt entry of goods, Automated and manual transfers between distribution centers, Comprehensive shipment management, Setup of delivery routes, Notify customers on shipment

Multi-organization & Location Costing Flexibility Inventory Allocations & Transfers Non-inventory Cost of Sales Warehouse Management

EDI Point of Sales Point of Transfer SPAs SPJs Vendor Pricing Updates Goods Issues Buying Groups

  • Sales forecasting, which allows inventory optimization.
  • Matching purchase orders (what was ordered), inventory receipts (what arrived), and costing (what the vendor invoiced)
  • Revenue tracking, from invoice through cash receipt
  • Provides a comprehensive enterprise view (no "islands of information"), making real–time information available to management anywhere, anytime to make proper decisions
  • Order tracking, from acceptance through fulfillment
  • Chronological history of every transaction through relevant data compilation in every area of operation.
  • Facilitates standard product naming/coding
  • Protects sensitive data by consolidating multiple security systems into a single structure & Brings legitimacy and transparency to each bit of statistical data

Benefits of ERP System

  • ERP creates a more agile company that adapts better to change. It also makes a company more flexible and less rigidly structured so organization components operate more cohesively, enhancing the business—internally and externally
  • ERP can improve data security in a closed environment. A common control system, such as the kind offered by ERP systems, allows organizations the ability to more easily ensure key company data is not compromised. This changes, however, with a more open environment, requiring further scrutiny of ERP security features and internal company policies regarding security.
  • ERP provides increased opportunities for collaboration. Data takes many forms in the modern enterprise, including documents, files, forms, audio and video, and emails. Often, each data medium has its own mechanism for allowing collaboration. ERP provides a collaborative platform that lets employees spend more time collaborating on content rather than mastering the learning curve of communicating in various formats across distributed systems.
  • ERP offers many benefits such as standardization of common processes, one integrated system, standardized reporting, improved key performance indicators (KPI), and access to common data. One of the key benefits of ERP; the concept of integrated system, is often misinterpreted by the business. ERP is a centralized system that provides tight integration with all major enterprise functions be it HR, planning, procurement, sales, customer relations, finance or analytics, as well to other connected application functions. In that sense ERP could be described as "Centralized Integrated Enterprise System (CIES)"

"At Ximple, we constantly upgrade our software to the newest and the most advance technology"

"We have integrated the most cost efficient payment processing module that has proved guaranteed raise in profits along impeccable customer satisfaction"

Upgrade your software or Book a absolutely Free Demo by getting in touch with us...... 

Mike Patel

[email protected]

+1 301 949 4400          +1 920 629 2941


5 Reasons Why Modern ERP Boosts Your Business

How ERP can boost your business

5 reasons why modern ERP can help you make better, faster decision

Its Ximple to Modernzie your ERP

"Digital disruption has introduced more data sourcesmore channelsmore complex business models and increased globalization. Along with it has come mobile, social, analytics and many other technological innovations. With modern ERPs organizations can Achieve greater Productivity and Control."

In this environment opportunities are rife but old monolithic enterprise resource planning (ERP) systems are ill-prepared to deliver the support for the increasingly dynamic decision making processes that businesses need to succeed.

Characteristics of Modern ERP

To support improved decision making and action taking, modern ERP platforms give organizations:

  1. The ability to analyze business conditions.
  2. To develop improved business plans.
  3. Monitor and Measure progress.
  4. Provide visibility into day-to-day operations.
Big Data and Investment in IT systems

In a recent survey by Ximple Software executives were asked to list the issues that would have the biggest impact on finance and accounting in their business over the next two to three years. The top two responses were big data and investment in new or more Advanced IT systems.

Here are FIVE reasons why you need to consider your options seriously:

5 reasons for Modern ERP

1 . Single source of Truth and Accurate and Timely insight.

  • Decisions made from a report of how the business is performing give any company a competitive advantage.
  • When all data is consistently stored in one place and accessed independently, regardless of if it’s used for financial reportingoperationalcontrol or budgeting/planning, the business can provide a superior customer experience. This is a serious advantage in crowded, complex or fast-moving markets.

2 . Real Time Data

Decisions should be based on the most up to date Real-Time information, not traditional reports which are out of date as soon as they are created. This type of information enable:

  • Greater customer satisfaction.

  • Operational efficiency.

  • Better business performance.

  • Getting the Right Information to the Right Person at the Right Time your business demands can make a difference between closing or losing a deal
  • Real time flow of information form the Core Modules of a Mordern ERP enable decision-makers to not only view the data they need but also place it within the right context so that the right decision can be made and achieve greater efficiency across the value chain.
Real Time Data
Automation in ERP System

3 . Automating Decisions

  • Smart businesses know that by automating the right decisions, staff can be freed up to use their initiative, experience, and instinct to innovate and drive the business forward.
  • It makes little sense to have senior people making decisions that could easily be made within business systems.

4 . Workflows and Alerts

  • Creating and enforcing unique business processes through workflows and alerts supports continuous improvement and increased productivity. Waste can be eliminated without major customizations and decision-makers can focus on accessing the right data.
  • Setting up the right processes for  centrally managed data and workflow automation should be an easy process and with a flexible platform, these processes can be adjusted and fine-tuned as the business changes and grows.
Ximple Workflow and Alerts
Collaborative work definition

5 . Knowledgebase of Resources

  • The principles of ERP are founded on the benefits of working together. Embedded within today’s ERP systems, social functionality supports the fundamental shift in the way organizations collaborate, both internally and externally. Examples might include :
  • Collaborating around a project.
  • Customer Incident.
  • Procurement Challenge.
  • Budgeting Process.
  • Lack of collaboration in the old systems leads to a big revenue loss. Modern ERPs offers a Ideal Solution for many of the business problems and seamless interaction among various modules.

" Ximple is the Best ERP software, that provides a highly scalable and cost effective solution, easy implementation and a world class support allows business leaders to confidently take advantage of windows of opportunity and grow their business. "

Contact us for more information

Mike Patel

[email protected]

+1 301 949 4400

+1 920 629 2941


How to ensure a successful Data Migration to a new ERP

Ximple Data Migration


Data Migration Process
"Data migration is the process of organizing, restructuring, copying and migrating data from your old ERP systems to your new solution"
  • ERP implementation is a multi-layered, complicated endeavor that needs to be carefully planned and managed. One of the important layers is the part of migrating your data to the new ERP system.
  • Many companies make the mistake of assigning very little importance to this essential task. As a result, they either end up scrambling at the last minute to resolve data display issues or end up with a frustrating mess of an implementation altogether.
  • There are, however, steps you can take that will help you make sure the ERP data migration process proceeds without glitches and in as short a timeframe as possible.


Analyzing your data way ahead of the actual migration is a crucial step. You know that your business deals with different kinds of data.

  1. Master data – the core data that is essential for the operation of your business processes. It is a consistent set of attributes and identifiers that describes the different entities of your company, e.g. customers, products, suppliers, chart of accounts, etc.
  2. Historical data – collected data that is over two years old.
  3. Live/current data – all of your recent transactional data.

So before you let your vendor embark on data migration, you first need to make some decisions about these types of data.

This can be a tricky and complicated process. If your employees had been inputting data into your legacy system using standardized processes all along, then that’s great news. If, however, at some point or another they had created their own ways of data entry, it may open the door to a whole new set of complications.

Data Migration Approach
1. Data Migration Analysis

You have to define things like

  • What data has to be migrated first.
  • When the data should be migrated, either close or after the Go-live date.
  • Which historical data has to be migrated to the new system.
  • The levels of access to users of the data, etc.

Hence it is very important to overlook the planning and strategizing portion of the data migration process if you don’t want to be hit with unpleasant and frustrating complications.


Review your data and processes

You have to assess whether you actually need all the data in the new system or not.

Before migrating your data from your Legacy system to a new ERP system. you have to do some spring cleaning.

  • Review your data and decide on its quality. This is the perfect opportunity to rethink or reassess the ways to record data.
  • You may also want to consider changing your processes and ask your new ERP vendor for recommendations on the structure of the data which is stored.
  • You have to assess whether you actually need all that data in the new system. This is the time to clean up irrelevant information, inaccurate data and duplication.

In the end, you should have organizedconsistent data categories ready to be migrated to the new system.


  • Apart from making sure that your vendor is completely briefed with the information about your data before they begin the migration process, on essential success factor for this project is assigning an in-house team or employee that will superhead the process.
  • Ideally, these people should be long term company employees who are well versed in the company background and its history with legacy systems.
  • These employees can surf your company to extract and organize that data into structured charts.
  • You, in turn, will rest assured that you have trusted people that will make sure to keep pushing the data migration forward untill everything is successfully enterd the new system.
ERP Admin


  • The way you map out your data migration processs is crucial. You should have a clearly defined timeline that reflects the types of data, the amount of data, the necessary changes to be made, etc.
  • Do make sure to also have contingency plans for delays - unforeseen issues are more likely to arise than not.


Test and Fix Issues

In order to make sure that everything goes correctly and according to plan follow the following testing procedure:

  • First take a small amount of test data.
  • Make sure that it loads correctly in your new ERP system.
  • Check how the new solution is handling the data, take the feedback.
Your key users should then take the new system for a test drive. Simulating their daily business processes and running rigorous tests on the system. This is the key step in catching problems and tracking them early.

6 . FINAL WORDS........

"Switching to a new ERP system is never easy, and data migration is one of the more complicated parts of the process. Planning ahead and defining a strategy for the process will save you a headache in the future."

Get in touch with us to see how

Ximple Solutions can help your

Distribution Business!


The Power of Credit Card Processing in ERP guarantees High Profit returns

Ximple Cloud ERP Credit Card Integration is the Answer

How Credit Card Processing affects your business

Speed is something which cannot be compromised in todays age. We have understood the power and capability of simple credit cards that we seldom use when we go to a supermarket or get meals. However, from the B2B businesses point of view we have many inefficiencies and higher processing prices for credit card integration.

Clunky and pricey credit card processing are weighing down your team. Therefore it's time to include a payment gateway that is derived from the most suitable Cloud ERP program.

Listed below are the finest few reasons why you should use Ximple charge card integration to approach your payments :


  • Credit card processing is considerably a lot more complex than B2C credit card processing, we make B2B processing Ximple.

  • Producers, distributors, and wholesalers often don't interact with the client's face. Instead, they take credit card orders on the World Wide Web, via the mail, or on the phone.

  • These distant transactions call for a good deal of data entry, it adds up to lots of missing time and ensure fast transactions.

Quicker Payment Approva

Payment integrations Permit You to accept credit cards Interior Ximple Cloud ERP without having to change to a different application. They also save customer payment information about protected, offsite, and PCI-compliant servers, which means that you can quickly pull their data for duplicate orders, which saves time.



Reduced processing costs
  • Card processing charges are greater for B2B businesses than B2C Businesses, in substantial part because of the increased risk related to B2B.

  • To account for this higher financial risk, banks put higher processing charges for B2B.

  • Card integrations can substantially lower these trade Prices for B2B businesses. Integrations mechanically pull trade details from Ximple and furnish them in the time of this trade.

  • This extra information better ensures the safety of B2B transactions and leads to reduced processing fees.


  • Payments from the customers are not Disruptive or time-consuming procedure.

  • Invoicing portals Enhance the collection encounter by You begin with uploading customer invoices into a secure online portal from Ximple.

  • Customers can utilize any wise device to log into the internet portal site and pay down their invoices in their advantage. Paid invoices digitally revert back to Ximple and upgrade your AR and GL.

  • A fantastic feature that enriches the customer interaction is email Pay, which lets you send email invoices to customers from inside Ximple.

Better client experience

"At Ximple, we constantly upgrade our software to the newest and the most advance technology"

"We have integrated the most cost efficient payment processing module that has proved guaranteed raise in profits along impeccable customer satisfaction"

Upgrade your software or Book a absolutely Free Demo by getting in touch with us...... 

Mike Patel

[email protected]

+1 301 949 4400          +1 920 629 2941