Blog


Home    Blog    2020    April

Top 6 Reasons Why Companies Purchase an ERP System?

Now is ERP solutions offer you many different selections to help providers accomplish this objective. However, leading ERP applications goes beyond handling daily operations by providing tools to induce customer involvement and incite customer devotion. lets identify Why Companies Purchase an ERP System

1. Legacy System

Among the most frequent reasons why businesses buy an ERP system is since their current legacy system is not worth the annoyance or cost, and a choice is made that it is time to cut loose. We are increasingly viewing legacy systems that are no longer supported and consequently have outstayed their welcome via stale operation and increased danger of collapse.

Old technologies is often a lot more costly to maintain than newer, lighter systems, by an overall maintenance perspective. Additionally, since the machine platform or code era, it becomes more challenging and more costly to discover a support team that is knowledgeable about the obsolete system.

Companies that are still working with legacy systems also see that they may have safety problems, a lack of modern features and performance, and too little flexibility to customize or integrate. The machine becomes a ball and chain to the company to grow.

2. GROWTH

Just like how children experience growing pains, so to perform businesses — it is part of growing up after all. As a company will become more and more recognized in a current market, it is very likely that preexisting — or’base’ — systems and processes are not a fantastic fit.

This expansion, called organic expansion, often requires more than only a straightforward accounting system. During expansion strategy implementation, everyday complexities like handling several places, coping with improved staff communication demands, and also the necessity to better manage processes arise that heritage or fundamental systems cannot manage.

Additionally, as a company grows, so also does the value of departmental data management and data flow. The procedure for sharing information across sections becomes a challenge since the data becomes trapped at section silo and is not readily accessible.

Together with organic expansion, businesses may also experience non-organic expansion such as mergers and acquisitions. An acquisition plan might incorporate a system that may be flexible in embracing and integrating numerous methods of handling and monitoring a business enterprise. That approach may also incorporate a system that’s simple and quick to rollout at recently acquired branches or companies.

3. DIVESTITURE

It is not unusual to find companies seeking to re-focus their surgeries, mainly when a subsidiary of this business is underperforming or does not match with future goals and direction. Even though a subsidiary might be experiencing modest to no expansion for part of the more significant corporation, it might be very beneficial to the market as an independent operation.

For subsidiaries who are very spun off, it’s normal that they need to put money into another sized system and begin with clean information and tailored information fields. In addition, for a business spinning off a branch or merchandise, a new ERP system may ease the change of focus from a service or product, and help to achieve a’clean break’.

4. CHANGE AGENT

An ERP is a great approach to ease cultural change within a company. Implementing an ERP system puts expectations and boundaries ‘the way we do things’ and what is okay. It frequently guarantees a provider grows more accountable with compact internal procedures, enhanced coverage, and is a chance to decide on a focus on what needs to be monitored inside the business.

Firms experiencing a tactical management change also generally achieve for an ERP system. They could be considering changing a product line, a service line, or even attempting to change the branding of their business – a practice that starts internally.

5. SILOED DEPARTMENTS OR LOCATIONS

ERP’s supply vision into inter-departmental pursuits and situational awareness that’s not possible to obtain with no ERP. They allow organizations to use the same information across sections, stamping out the danger full of time-consuming, cash wasting exercise of duplicate data entry.

ERP’s supply vision into inter-departmental pursuits and situational awareness that’s not possible to obtain with no ERP. They allow organizations to use the same information across sections, stamping out the danger full of time-consuming, cash wasting exercise of duplicate data entry.

Businesses will also proceed into an ERP whenever they need to set up the government to make sure distributed teams function and operate the same manner throughout the organization. Risk reduction is found in lessening the incidence of individuals or places performing a similar procedure in vastly different manners.

6. KEEPING UP WITH COMPETITION

An ERP is now a’must-have’ for any business seeking to stay competitive, as progressively organizations seem to technologies to gain competitive benefits.

Organizations are searching for faster access to data, history, and statistics to make conclusions in a more expedited manner. They are also seeking to enhance the client experience without including extra costs related to greater headcounts.

With countless ERP implementations under their belt, Liberty Technology Advisers understand what to ask and understand what is reasonable (and ridiculous ) when it concerns the execution and contractual discussions. You would not walk into a restaurant blindfolded and expect you to select the ideal meal for you, so why if you do precisely the same using something as essential as an ERP system?



Posted on

5 Reasons Why Modern ERP Boosts Your Business?

Digital disruption has introduced more data sources, more channels, more complex business models and increased globalization. Along with it has come mobile, social, analytics and many other technological innovations. With modern ERPs organizations can Achieve greater Productivity and Control. lets find out 5 Reasons Why Modern ERP Boosts Your Business.

In this environment opportunities are rife but old monolithic enterprise resource planning (ERP) systems are ill-prepared to deliver the support for the increasingly dynamic decision making processes that businesses need to succeed.

To support improved decision making and action taking, modern ERP platforms give organizations :

The ability to analyze business conditions.

To develop improved business plans.

Monitor and Measure progress.

Provide visibility into day-to-day operations.

In a recent survey by Ximple Software executives were asked to list the issues that would have the biggest impact on finance and accounting in their business over the next two to three years. The top two responses were big data and investment in new or more Advanced IT systems.

Here are 5 reasons why you need to consider your options seriously:

1. Single source of Truth and Accurate and Timely insight

Decisions made from a report of how the business is performing give any company a competitive advantage.

According to your business need modern ERP can centralize its data to a Cloud ERP or a On-site Server.

When all data is consistently stored in one place and accessed independently, regardless of if it’s used for financial reporting, operationalcontrol or budgeting/planning, the business can provide a superior customer experience. This is a serious advantage in crowded, complex or fast-moving markets.

2. Real Time Data

Decisions made from a report of how the business is performing give any company a competitive advantage.

According to your business need modern ERP can centralize its data to a Cloud ERP or a On-site Server.

When all data is consistently stored in one place and accessed independently, regardless of if it’s used for financial reporting, operationalcontrol or budgeting/planning, the business can provide a superior customer experience. This is a serious advantage in crowded, complex or fast-moving markets.

Decisions should be based on the most up to date Real-Time information, not traditional reports which are out of date as soon as they are created. This type of information enable.

Greater customer satisfaction.

Operational efficiency.

Better business performance.

Getting the Right Information to the Right Person at the Right Time your business demands can make a difference between closing or losing a deal

Real time flow of information form the Core Modules of a Modern ERP enable decision-makers to not only view the data they need but also place it within the right context so that the right decision can be made and achieve greater efficiency across the value chain.

3. Automating Decisions

Smart businesses know that by automating the right decisions, staff can be freed up to use their initiative, experience, and instinct to innovate and drive the business forward.

It makes little sense to have senior people making decisions that could easily be made within business systems.

For automated decisions modern ERPs are Specifically designed for each industry.

4. Workflows and Alerts

Creating and enforcing unique business processes through workflows and alerts supports continuous improvement and increased productivity. Waste can be eliminated without major customization and decision-makers can focus on accessing the right data.

Setting up the right processes for centrally managed data and workflow automation should be an easy process and with a flexible platform, these processes can be adjusted and fine-tuned as the business changes and grows.

5. Knowledge Base of Resources

Creating and enforcing unique business processes through workflows and alerts supports continuous improvement and increased productivity. Waste can be eliminated without major customization and decision-makers can focus on accessing the right data.

Setting up the right processes for centrally managed data and workflow automation should be an easy process and with a flexible platform, these processes can be adjusted and fine-tuned as the business changes and grows.

Collaborating around a project.

Procurement Challenge.

Customer Incident.

Budgeting Process.

Lack of collaboration in the old systems leads to a big revenue loss. Modern ERPs offers a Ideal Solution for many of the business problems and seamless interaction among various modules.

Ximple is the Best ERP software, that provides a highly scalable and cost effective solution, easy implementation and a world class support allows business leaders to confidently take advantage of windows of opportunity and grow their business.



Posted on

How to ensure a successful Data Migration to a new ERP?

Lets Find out how to successful Data Migration to a new ERP

An Approach to a Easy Data Migration To New ERP

ERP implementation is a multi-layered, complicated endeavor that needs to be carefully planned and managed. One of the important layers is the part of migrating your data to the new ERP system.

Many companies make the mistake of assigning very little importance to this essential task. As a result, they either end up scrambling at the last minute to resolve data display issues or end up with a frustrating mess of an implementation altogether.

There are, however, steps you can take that will help you make sure the ERP data migration process proceeds without glitches and in as short a time frame as possible.

Data migration is the process of organizing, restructuring, copying and migrating data from your old ERP systems to your new solution”

1. ANALYZE THE DATA MIGRATION PROJECT

Analyzing your data way ahead of the actual migration is a crucial step. You know that your business deals with different kinds of data.

Master data – the core data that is essential for the operation of your business processes. It is a consistent set of attributes and identifiers that describes the different entities of your company, e.g. customers, products, suppliers, chart of accounts, etc.

Historical data – collected data that is over two years old.

Live/current data – all of your recent transactional data.

So before you let your vendor embark on data migration, you first need to make some decisions about these types of data.

This can be a tricky and complicated process. If your employees had been inputting data into your legacy system using standardized processes all along, then that’s great news. If, however, at some point or another they had created their own ways of data entry, it may open the door to a whole new set of complications.

You have to define things like,

What data has to be migrated first.

When the data should be migrated, either close or after the Go-live date.

Which historical data has to be migrated to the new system.

The levels of access to users of the data, etc.

Hence it is very important to overlook the planning and strategizing portion of the data migration process if you don’t want to be hit with unpleasant and frustrating complications.

2. REVIEW YOUR DATA AND PROCESSES

You have to assess whether you actually need all the data in the new system or not. Before migrating your data from your Legacy system to a new ERP system. you have to do some spring cleaning.

Review your data and decide on its quality. This is the perfect opportunity to rethink or reassess the ways to record data.

You may also want to consider changing your processes and ask your new ERP vendor for recommendations on the structure of the data which is stored.

You have to assess whether you actually need all that data in the new system. This is the time to clean up irrelevant information, inaccurate data and duplication.

In the end, you should have organized, consistent data categories ready to be migrated to the new system.

3. ASSIGN THE RIGHT PEOPLE

Apart from making sure that your vendor is completely briefed with the information about your data before they begin the migration process, on essential success factor for this project is assigning an in-house team or employee that will super head the process.

Ideally, these people should be long term company employees who are well versed in the company background and its history with legacy systems.

These employees can surf your company to extract and organize that data into structured charts.

You, in turn, will rest assured that you have trusted people that will make sure to keep pushing the data migration forward until everything is successfully entered the new system.

4. REMEMBER THAT TIME IS OF THE ESSENCE

The way you map out your data migration processes is crucial. You should have a clearly defined timeline that reflects the types of data, the amount of data, the necessary changes to be made, etc.

Do make sure to also have contingency plans for delays – unforeseen issues are more likely to arise than not.

5. TEST AND FIX ISSUES IF NEEDED

In order to make sure that everything goes correctly and according to plan follow the following testing procedure :

First take a small amount of test data.

Make sure that it loads correctly in your new ERP system.

Check how the new solution is handling the data, take the feedback.

Your key users should then take the new system for a test drive. Simulating their daily business processes and running rigorous tests on the system. This is the key step in catching problems and tracking them early.

FINAL WORDS

“Switching to a new ERP system is never easy, and data migration is one of the more complicated parts of the process. Planning ahead and defining a strategy for the process will save you a headache in the future.”

Get in touch with us to see how Ximple Solutions can help your Distribution Business!



Posted on